Role of Reception

Role of Reception (Preferably Male)

Location: - Apte Road

Time: - 8am to 8pm

Lunch Break: - 45mins

Role Overview:

The Receptionist at the Apte Road office will be responsible for managing front-desk operations and ensuring professional communication and smooth coordination with visitors, staff, and management. The receptionist will represent the organization's first point of contact and must maintain a welcoming and efficient environment.

Key Responsibilities

1. Front Desk Management

· Greet and assist visitors, clients, and staff in a polite and professional manner.

· Maintain visitor records, issue visitor passes, and manage entry/exit logs.

· Ensure the reception area is clean, organized, and presentable at all times.

2. Administrative Support

· Receive, sort, and distribute incoming post, mail, couriers, and other deliveries.

· Prepare and send outgoing post, mail or documents as needed.

· Assist with basic administrative tasks such as filing, photocopying, scanning, and data entry.

· Keeping records of stationaries distribute as per staff requirements, to coordinate with system admin for Printer refils etc

· Ordering and organising food for guests of management and heads.

· It is reception responsibility to coordinate with Maushi for preparing inhouse foods for guests as per the requirement.

· Handling petty cash under supervision of Admin or EA.

4. Visitor & Staff Assistance

· Provide information and support to visitors regarding office departments or contacts.

· Guide service personnel, vendors, or maintenance staff to respective locations after verification.

· Coordinate with housekeeping for cleanliness or with security for access control when required.

5. Event & Facility Coordination Support

· Assist the Property Manager during functions or events held at the premises.

· Help manage guest lists, visitor flow, communication, and basic arrangements.

6. Professional Conduct

· Maintain a courteous, calm, and helpful attitude at all times.

· Uphold confidentiality when handling sensitive information.

· Follow all workplace protocols, dress code, and communication etiquette.

7. Other Communication & Coordination

· Eventually when we have landlines than handle incoming phone calls, redirect calls to appropriate departments, and take messages when required.

· Coordinate internal communication between departments and staff.

· Assist in scheduling meetings, appointments, and conference room bookings.

Job Type: Full-time

Pay: ₹12, ₹14,000.00 per month

Work Location: In person