MIS Executive

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities:

 Budget & Procurement:

• Assist in preparation and tracking of the facility management budget.
• Raise purchase requests for facility-related goods and services.
• Track consumption of consumables and stock inventory.
• Identify cost-saving opportunities without compromising service quality.
• Track and monitor budgets related to facilities management, ensuring cost control and compliance with financial plans.

 Vendor & Invoice Management:

• Coordinate and liaise with vendors and service providers to ensure timely delivery of services and supplies; monitor performance, and compliance.
• Collect and verify vendor bills/invoices, ensuring proper documentation before submission.
• Follow up with internal teams (procurement, finance) for timely approvals and payments.
• Prepare, maintain, and analyze MIS reports related to facilities operations cost, budgets, and vendor performance.

General:

• Ensure safety and statutory compliance for all vendors and internal operations.
• Manage AMC/contract renewals and documentation.
• Conduct data analysis to identify trends, inefficiencies, and opportunities for cost savings and process improvements.
• Support the Facility team if required during unavailability of team members in facility ops
• Assist in contract management and vendor performance evaluation based on data insights.
• Maintain accurate records of all transactions and operational data for reporting purposes.
• Collaborate with internal teams to address facility-related issues promptly.
• Support the Facilities Manager in administrative and operational tasks as needed.

Key Skills & Competencies:

• Excellent vendor management and negotiation skills.
• Strong understanding of budgeting and procurement processes.
• Good command over MS Excel, Outlook, and facility-related software/tools.
• Strong analytical and data interpretation skills and interpersonal skills.
• Ability to handle multi-location operations (if applicable) and multitask under pressure.

Qualifications & Experience:

• Graduate in any discipline. Preferred: Diploma or certification in Facility Management / Operations.
• 6 years of relevant experience in facility management or property operations.
• Exposure to corporate/commercial real estate environments preferred.

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Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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