Accounts Payable

3 days ago

Thiruvananthapuram, Kerala, India KIMS Hospitals Full time

Position Summary

The Accounts Payable Executive is responsible for managing and processing supplier/vendor invoices, ensuring timely payments, maintaining accurate records, and controlling expenses for the hospital/hospitality operations. The role ensures compliance with company financial policies, statutory requirements, and supports smooth financial operations.

Key Responsibilities1. Invoice Management

  • Receive, verify, and process supplier invoices for food & beverage, housekeeping, medical supplies, consumables, and operational purchases.
  • Match invoices with purchase orders (PO) and goods receipt notes (GRN).
  • Verify price, quantity, tax, and vendor details before posting.
  • Identify discrepancies and coordinate with procurement and stores for resolution.

2. Payment Processing

  • Prepare vendor payment schedules (cheques, online payments, RTGS/NEFT).
  • Ensure timely settlement of vendor dues as per credit terms.
  • Process advances, partial payments, and reimbursement claims.
  • Maintain proper documentation of all payments.

3. Vendor Management

  • Maintain updated vendor masters and contract terms.
  • Coordinate with vendors on invoice clarifications, payment status, and reconciliation.
  • Ensure service-level agreements and credit timelines are followed.

4. Reconciliation & Reporting

  • Perform monthly vendor ledger reconciliations.
  • Assist in month-end closing: accruals, provisions, and expense reports.
  • Track outstanding amounts, aging analysis, and pending invoices.
  • Provide periodic reports to Finance Manager.

5. Compliance & Audit

  • Ensure GST, TDS, and statutory deductions are applied correctly.
  • Maintain proper documentation for internal and statutory audits.
  • Ensure adherence to company accounting policies and finance SOPs.

6. Coordination with Departments

  • Work closely with stores, purchase, F&B, operations, and HR for supporting documents.
  • Coordinate for PO issuance, GRN confirmation, and inventory validation.

Required Skills & Competencies

  • Strong knowledge of accounts payable processes.
  • Experience in hospitality/hospital finance preferred.
  • Hands-on experience with Tally ERP/SAP/Oracle or any accounting software.
  • Good knowledge of GST, TDS, & statutory compliance.
  • Excellent numerical accuracy and attention to detail.
  • Strong communication and vendor-handling skills.
  • Ability to work under deadlines.

Job Type: Full-time

Pay: ₹9, ₹37,144.89 per month

Work Location: In person

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