Manager - Project Management & Planning (Solar)

6 days ago

Gurgaon, Haryana, India H G Infra Engineering (HGIEL) Full time

Key Responsibilities:

1. Project Planning & Scheduling

  • Develop and manage comprehensive project execution plans, including timelines, milestones, and resource allocation.
  • Prepare detailed Level 1 to Level 4 project schedules using Primavera / MS Project, integrating all engineering, procurement, and construction activities.
  • Define and monitor critical paths, float analysis, and schedule baselines for tracking progress.
  • Coordinate with engineering and procurement teams to align project schedules with deliverables and material availability.

2. Project Management & Execution Control

  • Lead the project from kick-off through commissioning, ensuring on-time and within-budget delivery.
  • Establish project governance frameworks, reporting protocols, and coordination mechanisms.
  • Review project progress against approved schedules and budgets; identify delays and develop mitigation measures.
  • Coordinate between HO and site project teams for execution tracking and issue resolution.
  • Conduct regular site visits for progress monitoring and quality validation.

3. Cost, Budget & Resource Management

  • Prepare and monitor project budgets, cash flows, and cost-to-complete estimates.
  • Track project expenditure against budget and highlight variances with root cause analysis.
  • Support procurement in vendor evaluation, contract management, and billing verification.
  • Assist in value engineering and cost optimization initiatives.

4. Risk Management & Issue Resolution

  • Identify, assess, and track project risks (technical, commercial, regulatory, and execution).
  • Maintain a live risk register and ensure mitigation measures are implemented timely.
  • Anticipate potential roadblocks related to land, approvals, logistics, and site conditions.
  • Drive proactive problem-solving with cross-functional teams to avoid schedule and cost overruns.

5. Project Documentation & Reporting

  • Maintain up-to-date project documentation including approvals, drawings, material inspection reports, MOMs, and site logs.
  • Generate periodic MIS and dashboard reports for management covering physical progress, financial status, and risk updates.
  • Prepare monthly / quarterly project review presentations for top management and clients.

6. Coordination & Stakeholder Management

  • Act as a single point of contact for coordination between internal teams Engineering, SCM, Contracts, QA/QC, EHS, and Finance.
  • Engage with clients, consultants, and third-party inspection agencies for approvals, reviews, and inspections.
  • Coordinate with statutory authorities for regulatory and compliance-related approvals (CEIG, DISCOM, SLDC, etc.).

7. Quality, Safety & Compliance

  • Ensure implementation of QA/QC plans and adherence to approved drawings, standards, and specifications.
  • Monitor EHS compliance at site and integrate safety parameters into project plans.
  • Conduct project closeout reviews, lessons learned sessions, and maintain project handover documentation.

8. Team Leadership & Development

  • Guide planning engineers and site project coordinators on project control methodologies.
  • Foster a collaborative project management culture emphasizing accountability, transparency, and timely decision-making.
  • Support training initiatives and process improvement within the PMO.

Project Management & Planning for Utility-Scale Solar Projects (EPC / IPP).

  • Proven track record of managing projects of 50 MW+ capacity or multiple parallel solar projects.
  • Hands-on experience with project scheduling tools (Primavera P6, MS Project) and ERP-based monitoring systems.
  • Exposure to hybrid / BESS-integrated solar projects will be an added advantage.

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