Senior Accountant

1. Billing & Dispatch Coordination

2. Daily Sales Billing:

3. Prepare sales bills immediately upon project completion or receipt of signed challans.

4. Ensure all bills are created and recorded on the same day as dispatch (maximum delay: 1 day).

5. Match bill with corresponding Proforma Invoice and dispatch records.

6. Dispatch Sheet Monitoring:

7. Review the bi-weekly dispatch sheet shared by the Project/Dispatch Team.

8. Cross-verify all materials dispatched have corresponding challans and billing entries.

9. Signed Challan Collection:

10. Collect signed delivery challans from site or dispatch team within 1–2 days of material dispatch.

11. Track follow-up status and escalate any missing challans to management.

12. File Maintenance (Physical + Digital):

13. Maintain three well-organized physical + digital files:

14. Sales Bills – Date-wise billing with client details.

15. Purchase Bills – Properly tagged with PO, vendor name, and project site.

16. Challans – Separated into internal, returnable, and dispatch-wise.

17. Weekly Challan Update:

18. Every Saturday, collect all challans from Mr. Dhaval.

19. Enter and update challan data in the master sheet by Monday noon.

20. Purchase & Vendor Management

21. Purchase Invoice Collection:

22. Ensure all vendors submit purchase invoices within 5 days of delivery.

23. No invoices should remain unaccounted for in Tally beyond the 5-day window.

24. If invoice is pending, send two reminders weekly to the Purchase Team.

25. Costing Transparency:

26. Ensure each purchase entry includes:

27. Purchase cost

28. Expected selling price or billing value

29. Maintain a margin check report for internal review, especially for bulk purchases.

30. Pre-dispatch Validation (Material Gate Control):

31. No material should be dispatched unless the following are confirmed:

32. Signed challan is available.

33. Past payment from client is cleared (for older projects).

34. Accountant has verified dues and discussed with Sir and Rushi for clearance.

35. Maintain a dispatch clearance log.

36. Contractor & Measurement Coordination

37. Daily Measurement Review:

38. Re-verify daily measurement reports shared by engineers or contractors.

39. Match measurement data with:

40. Work completed

41. Billing scope

42. Approved work orders

43. Flag any discrepancies immediately before processing billing.

44. Payment Follow-Up & Collection Tracking

45. 1st Follow-up Call for Client Payments:

46. Initiate the first client follow-up call within 48 hours of bill submission.

47. Update follow-up remarks in a shared master collection sheet with:

48. Client name

49. Bill amount

50. Date of follow-up

51. Client's response

52. Maintain a weekly Payment Collection Summary Report for management.

53. Petty Cash & Internal Expense Management

54. Manage all petty cash transactions via vouchers.

55. Daily voucher entry into Tally or Expense Sheet.

56. Weekly reconciliation and reporting every Saturday.

57. Taxation & Compliance

| Tax Type | Due Date | Accountant Responsibility |

| | | |

| TDS Payment | 7th monthly | Timely deposit + challan filing |

| GSTR-1 Filing | 8th monthly | Ensure sales bills match with system |

| GSTR-2A Reconciliation | 14th monthly | Reconcile purchase bills with portal |

| GSTR-3B Filing | 20th monthly | Input/output tax review and submission |

• Coordinate with CA if needed but ensure all base data is ready 2 days prior.

• Document Control & Policy Adherence

• No original bills (sales or purchase) should be:

• Passed internally without duplication scan and filing.

• Shared externally without management approval.

• Only soft copies or copies should be circulated unless explicitly instructed.

• Maintain a secure cloud or drive backup of:

• Daily invoices

• Tax documents

• Contractor bills

• Daily & Weekly Reporting

• Daily Update Sheet (by 6:30 PM):

• Bills made

• Challans received/missing

• Purchase invoices pending

• Follow-ups done

• Weekly Summary Report (Monday Morning):

• Purchase invoices pending beyond 5 days

• Collection update status

• Petty cash summary

• Tax/filing calendar status

Job Type: Full-time

Pay: ₹25, ₹30,000.00 per month

Benefits:

• Cell phone reimbursement

Education:

• Diploma (Preferred)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person