Interior Procurement Executive

Job Title: Senior Interior Procurement Lead

Location: Hyderabad

Department: Procurement / Supply Chain (Interiors)

Reporting To: AVP Operations

Functional Reporting To: Managing Director (MD)

Salary: 3 LPA 6 LPA

About Us – The Headquarters

The Headquarters is Hyderabad's premier provider of luxury commercial office spaces, offering fully furnished offices, managed office solutions, co-working spaces, and flexible short-term rentals. Strategically located near major metro stations and business hubs, we are redefining the modern workplace experience by delivering world-class infrastructure, seamless operations, and premium services.

Job Purpose

To lead and manage the end-to-end interior procurement life cycle for premium real estate and commercial fit-out projects. The role involves sourcing high-quality materials, vendor evaluation, cost control, and ensuring timely procurement aligned with design and project schedules. The incumbent will be responsible for coordinating with design, project, and finance teams to ensure that all interior materials and services meet quality, cost, and timeline expectations.

Key Roles & Responsibilities

1. Procurement Planning & Coordination:

2. Develop and execute procurement schedules in alignment with interior project timelines and design requirements.

3. Coordinate with interior designers, project managers, and site engineers to forecast material needs.

4. Ensure timely sourcing and delivery of interior materials to support smooth project execution.

5. Vendor & Supplier Management:

6. Identify, evaluate, and empanel specialised vendors and suppliers for interior works and materials.

7. Float RFQs/RFPs, analyse quotations, and prepare detailed techno-commercial comparisons.
8. Negotiate contracts to secure competitive pricing, quality assurance, and timely delivery.

9. Maintain a vendor database with records of performance, certifications, and compliance documents.

10. Material Knowledge & Technical Evaluation:

Demonstrate in-depth knowledge of interior materials such as:

• Wood & Surface Materials: Plywood, veneers, laminates, MDF, particle boards
• Finishes: Paints, wall coverings, polish, glass, metal, and surface coatings
• Furniture & Fixtures: Modular furniture, partitions, false ceilings, hardware, and fittings

• MEP for Interiors: Electrical fixtures, lighting, plumbing, HVAC elements integrated within interiors
  
  Coordinate with design, engineering, and QA/QC teams for technical evaluation and material approvals.

• Purchase Order & Work Order Management:

• Prepare, issue, and manage Purchase Orders (POs) and Work Orders (WOs) in line with approved budgets and project timelines.

• Ensure accuracy and completeness of procurement documentation.

• Track delivery schedules, manage logistics coordination, and resolve discrepancies proactively.

• Payment Processing & Coordination:

• Collect and verify invoices, delivery challans, and material completion certificates.

• Coordinate with finance and accounts teams to ensure timely processing of vendor payments.

• Maintain payment trackers and update vendors on status and pending clearances.

• Internal & External Coordination:

• Serve as the key interface between interior vendors, design teams, project management, and operations.

• Provide regular procurement updates to the AVP – Operations and escalate critical issues to the MD.

• Facilitate transparent and timely communication across departments for smooth workflow.

• Cost Control & Budget Management:

• Monitor and control procurement costs against approved project budgets

• Identify and implement cost-saving opportunities through negotiations and value engineering.

• Minimise material wastage through precise demand forecasting and inventory management.

• Documentation & Compliance:

• Maintain comprehensive records of all interior procurement activities, including POs, agreements, and delivery notes.

• Ensure adherence to internal procurement policies, contractual obligations, and audit standards.
• Support audits and submit documentation as required.

Required Skills & Competencies

Strong communication and interpersonal skills

Excellent negotiation and vendor management capabilities

Deep understanding of interior materials, finishes, and fit-out execution

Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems (SAP, Zoho, etc.)

Familiarity with commercial, contractual, and legal terms related to procurement

Ability to multitask and meet tight deadlines

Analytical and problem-solving skills with a focus on quality and cost

Qualifications & Experience

• Bachelor's degree in Interior Design, Civil Engineering, Mechanical Engineering, or Supply Chain Management
• 3 to 6 years of procurement experience in interior fit-out or real estate projects
• Experience handling high-end commercial or residential interior procurement preferred

Key Performance Indicators (KPIs)

• % of POs/WOs released within planned timelines
• Vendor delivery accuracy and service quality
• Cost savings through negotiations and alternate sourcing
• Invoice-to-payment cycle time and compliance rate
• Vendor performance, quality control, and engagement score