Assistant Account Manager

Job Description: Assistant Manager Accounts

Department: Finance & Accounts (Client)

Location: Chennai, Kolathur

Reports To: Manager – Head Finance

Role Overview

The Assistant Manager – Accounts will be responsible for managing end-to-end accounting operations across retailer onboarding, vendor code creation, payment processing, invoicing, reconciliations, statutory compliance, and branch/HQ accounting. The role requires strong hands-on experience in Tally, banking operations, GST/TDS compliance, and coordination with internal/external stakeholders to ensure accuracy, timeliness, and compliance of all financial activities.

Key Responsibilities

1. Retailer Onboarding & Portal Management

2. Manage complete retailer onboarding process as per SOP through Redipea portals.

3. Verify all supporting documents and ensure compliance with company policies.
4. Coordinate with internal teams for approvals and onboarding status updates.
5. Maintain onboarding trackers and documentation.

6. Co ordinate with Tech Team and Operation Teams

7. Tally Management & Vendor Code Creation

8. Responsible for bulk vendor code creation in Tally for onboarded retailers.

9. Ensure accurate mapping of retailer details, GST, PAN, bank information, and ledger grouping.
10. Maintain master data hygiene and support periodic clean-up.

3. SOP & Process Documentation

• Prepare and update Standard Operating Procedures (SOPs) for retailer onboarding, vendor creation, invoicing, reconciliations, and payment processes.

• Identify process gaps and recommend improvements.

• SMS Trigger & Communication Handling

• Coordinate and manage SMS triggers related to invoicing, payment acceptance, and other system-driven notifications.

• Work with Tech Team and operation teams to ensure delivery accuracy and timely communication.

5. Banking Operations & Payment Processing

• Handle beneficiary addition in bank portals . Client list approved by Auditor
• Prepare and process payments to retailers from escrow accounts ensuring correctness and compliance.
• Download, verify, and reconcile Bank Reverse MIS for all transactions. Update the UTR number in redipea portal and Tally
• Maintain strong control over payment cycles and approvals.

6. Tally Accounting – Branch & Head Office

• Maintain complete books of accounts in Branch Tally and Head Office Tally.
• Post day-to-day accounting entries including purchases, sales, receipts, payments, and JV adjustments.
• Perform monthly closing activities and ledger scrutiny.

7. Reconciliation & Client Accounts Management

• Prepare and perform regular reconciliation of client accounts.
• Track collections, outstanding balances, and resolve mismatches with clients and internal teams.
• Ensure timely closure of recon items and clean books.
• Laision with Client for Service order, outstanding Collections, Client on boarding, Reconciliation etc

8. Invoicing & Revenue Accounting

• Raise sales invoices to clients based on business agreements /Service order of Clients
• Coordinate with Internal Teams for billable value as per retailer payment list from reverse MIS. Region wise/State wise
• Ensure accurate revenue recognition as per accounting standards.

9. GST & TDS Compliance

• Prepare monthly GST reconciliation, working files, and payment summaries.
• Assist in GST working for GSTR-1, GSTR-3B, and other required filings.
• Calculate TDS liabilities, prepare challans, and ensure timely payments.
• Coordinate with auditors for GST/TDS queries and documentation.
• GST – Input Tax credit payment to Retailers after appearing in GSTR 2b
• Should handle Multi State GST

Key Skills & Competencies

• To handle Team size of 3 to 5
• Strong knowledge of Tally ERP / Tally Prime.
• Good understanding of accounting principles and reconciliations.
• Working knowledge of GST, TDS, and statutory compliance.
• Proficiency in MS Excel (VLOOKUP, Pivot, MIS reports).
• Ability to handle large data sets and ensure accuracy.
• Strong communication and coordination skills.
• Ability to work under deadlines with a high degree of ownership.

Qualifications & Experience

• B.Com / M.Com / MBA (Finance) or equivalent.
• 3–6 years of experience in Accounts & Finance.
• Experience in retail, FMCG, distribution, fintech, or service industry preferred.
• Hands-on experience in banking portals, escrow payments, and reconciliations.

Key Performance Indicators (KPIs)

• Timely and error-free vendor/retailer onboarding.
• Accuracy in Tally entries and monthly financial closing.
• Completion of reconciliations within defined TAT.
• Zero delays in GST/TDS payments and filing support.
• 100% compliance in internal and external audits.
• Smooth functioning of payment cycles and MIS accuracy.