Admin & Accounts Executive

6 days ago

Powai, Maharashtra, India Universal Services Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Job Summary: The Admin & Accounts Executive is responsible for managing both administrative operations and financial/accounting tasks to ensure efficient office functioning and accurate financial management. This person will ensure compliance with statutory requirements, support decision‑making through timely and accurate reports, and help maintain a smooth operational environment.

Key Responsibilities:

Accounts / Financial Responsibilities

  • Maintain full set of accounting records: accounts payable, accounts receivable, general ledger.

  • Process and record financial transactions, including invoices, vendor payments, receipts, payroll, staff reimbursements.

  • Prepare monthly, quarterly, and annual financial statements (profit & loss, balance sheet, cash flow).

  • Reconcile bank statements regularly and resolve discrepancies.

  • Assist with budgeting, forecasting, and variance analysis.

  • Ensure compliance with tax laws (GST, TDS, etc.), statutory filings, and audit requirements.

  • Maintain fixed assets register; calculate depreciation, track asset additions/disposals.

  • Manage vendor relationships; ensure timely purchase order processing, invoice approvals, payment disbursements.

  • Prepare and submit financial MIS (Management Information Systems) reports to management.

  • Administration & Office Operations

  • Oversee day‑to‑day administrative operations: office supplies, vendor coordination, maintenance, utilities etc.

  • Manage office facilities, ensure proper functioning of infrastructure, cleanliness, and safety.

  • Handle HR‑related administrative tasks: employee onboarding/offboarding, maintaining staff records, attendance, leave management, travel arrangements.

  • Maintain accurate records (digital and physical) of contracts, licenses, registrations, leases, insurance etc.

  • Support management in scheduling meetings, managing communication, ensuring office correspondence and documentation is properly handled.

  • Assist in procurement of office equipment and services; ensure cost‑effective purchases.

  • Compliance, Controls & Process Improvement.

  • Ensure adherence to company policies, statutory requirements, and internal controls.

  • Support internal and external audits. Provide required documentation, reconcile queries.

  • Identify areas for process improvement in both accounts and administration; implement standard operating procedures (SOPs) to increase efficiency.

  • Maintain data confidentiality and integrity.

Job Types: Full-time, Permanent

Pay: ₹20, ₹30,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Accounting: 5 years (Required)

Work Location: In person

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