Admin & Accounts Executive
6 days ago
Job Summary: The Admin & Accounts Executive is responsible for managing both administrative operations and financial/accounting tasks to ensure efficient office functioning and accurate financial management. This person will ensure compliance with statutory requirements, support decision‑making through timely and accurate reports, and help maintain a smooth operational environment.
Key Responsibilities:
Accounts / Financial Responsibilities
Maintain full set of accounting records: accounts payable, accounts receivable, general ledger.
Process and record financial transactions, including invoices, vendor payments, receipts, payroll, staff reimbursements.
Prepare monthly, quarterly, and annual financial statements (profit & loss, balance sheet, cash flow).
Reconcile bank statements regularly and resolve discrepancies.
Assist with budgeting, forecasting, and variance analysis.
Ensure compliance with tax laws (GST, TDS, etc.), statutory filings, and audit requirements.
Maintain fixed assets register; calculate depreciation, track asset additions/disposals.
Manage vendor relationships; ensure timely purchase order processing, invoice approvals, payment disbursements.
Prepare and submit financial MIS (Management Information Systems) reports to management.
Administration & Office Operations
Oversee day‑to‑day administrative operations: office supplies, vendor coordination, maintenance, utilities etc.
Manage office facilities, ensure proper functioning of infrastructure, cleanliness, and safety.
Handle HR‑related administrative tasks: employee onboarding/offboarding, maintaining staff records, attendance, leave management, travel arrangements.
Maintain accurate records (digital and physical) of contracts, licenses, registrations, leases, insurance etc.
Support management in scheduling meetings, managing communication, ensuring office correspondence and documentation is properly handled.
Assist in procurement of office equipment and services; ensure cost‑effective purchases.
Compliance, Controls & Process Improvement.
Ensure adherence to company policies, statutory requirements, and internal controls.
Support internal and external audits. Provide required documentation, reconcile queries.
Identify areas for process improvement in both accounts and administration; implement standard operating procedures (SOPs) to increase efficiency.
Maintain data confidentiality and integrity.
Job Types: Full-time, Permanent
Pay: ₹20, ₹30,000.00 per month
Education:
- Bachelor's (Preferred)
Experience:
- Accounting: 5 years (Required)
Work Location: In person
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