Manager- Store
1 day ago
Objective
The Manager - Store & Purchase is responsible for overseeing the purchasing and inventory management operations for the hotel. This position plays a key role in ensuring that all departments are supplied with the necessary materials and products in a timely and cost-effective manner. He will assist in managing supplier relationships, monitor stock levels, and ensure that all purchases are properly recorded and tracked.
Key Responsibilities:Purchasing and Procurement:
- Assist in the procurement of all items required for hotel operations, including food, beverages, cleaning supplies, linen, and equipment.
- Negotiate with suppliers for competitive pricing, quality assurance, and timely delivery.
- Evaluate suppliers and make recommendations based on performance, pricing, and service levels.
- Maintain an updated list of approved suppliers and review contracts as needed.
- Prepare and issue purchase orders, ensuring accurate specifications and quantities.
- Monitor and manage inventory levels, ensuring stock is sufficient for hotel operations without overstocking.
Inventory Management:
- Oversee the storage and management of goods in the hotel's storeroom, ensuring proper stock rotation and compliance with hygiene and safety regulations.
- Perform regular stock audits and physical inventory counts to track stock levels and minimize wastage.
- Ensure proper labeling and organization of stock, maintaining an efficient system for easy access.
- Monitor stock usage and adjust purchase orders based on consumption trends.
- Ensure that the storeroom is secure and that all products are safely stored.
Cost Control:
- Monitor purchase costs and assist in preparing budget forecasts.
- Review price variations and supplier invoices to ensure accuracy and timely payments.
- Identify opportunities for cost reduction without compromising quality or guest satisfaction.
- Assist in the preparation of reports regarding purchases, stock movements, and cost savings.
Supplier Relations:
- Maintain good relationships with current suppliers and vendors, addressing issues such as delivery delays or quality concerns.
- Source and evaluate potential new suppliers based on product offerings, reliability, and pricing.
- Liaise with suppliers to ensure prompt and correct delivery of orders.
Team Coordination & Supervision:
- Supervise the store team, ensuring they follow proper procedures for receiving, storing, and issuing goods.
- Provide guidance and training to store personnel to maintain high standards of organization and safety.
- Monitor and improve team performance and productivity.
Compliance & Reporting:
- Ensure compliance with hotel policies, legal regulations, and industry standards concerning purchasing and storage.
- Maintain accurate and up-to-date records of all purchase transactions, stock levels, and supplier correspondence.
- Prepare reports for senior management on inventory status, procurement activities, and cost analysis.
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