Billing Engineer

I. Pre-Construction & Planning Phase:

• Understanding Contracts: Thoroughly review and understand all contractual terms, conditions, payment clauses, and billing milestones for each project. This includes understanding the Bill of Quantities (BOQ), tender documents, and specifications.
• Rate Analysis: Analyze and verify the rates quoted in the BOQ against market rates and actual costs to ensure profitability and competitiveness.
• Budgeting & Cost Estimation Support: Assist in preparing initial project budgets and cost estimates by providing accurate data on material, labor, and other associated costs.
• Payment Schedule Preparation: Collaborate with the project manager to prepare detailed payment schedules based on project milestones and contract terms.

II. During Construction Phase (Core Responsibilities):

• Measurement & Quantity Surveying:
• Conduct regular site visits to measure and verify quantities of work executed.
• Prepare detailed measurement sheets (M-books) for all executed works, ensuring accuracy and adherence to specifications.
• Cross-check measurements with site engineers and project managers.
• Maintain a clear record of all variations, extra items, and deductions.
• Billing Preparation & Submission:
• Prepare interim payment applications (running bills) for clients/consultants as per contract terms and agreed payment cycles.
• Prepare final bills upon project completion.
• Ensure all supporting documents (measurement sheets, work orders, material delivery challans, quality test reports, etc.) are attached with the bills.
• Scrutinize and reconcile contractor/subcontractor bills.
• Prepare client invoices accurately and in a timely manner.
• Variation & Claim Management:
• Identify, quantify, and prepare claims for variations (changes in scope, design, or quantities) and extra items not covered in the original contract.
• Prepare justifications and supporting documentation for all claims.
• Negotiate with clients/consultants for the approval of variations and claims.
• Payment Follow-up & Collection:
• Regularly follow up with clients/consultants for timely approval and release of payments.
• Resolve any billing-related queries or discrepancies raised by clients.
• Subcontractor & Supplier Billing Management:
• Process and verify bills from subcontractors and suppliers, ensuring they align with work executed and material supplied.
• Reconcile accounts with subcontractors and suppliers.
• Prepare payment certificates for subcontractors and suppliers.
• Record Keeping & Documentation:
• Maintain comprehensive and organized records of all billing-related documents, including contracts, work orders, measurement sheets, bills, payment receipts, and correspondence.
• Ensure proper archiving of project financial documents.
• Reporting:
• Prepare regular reports on billing status, outstanding payments, and cash flow projections for management.
• Provide financial data and analysis to assist in project monitoring and control.

III. Post-Construction & Project Close-out:

• Final Bill Settlement: Prepare and finalize the last billing statement for the project, ensuring all outstanding amounts are reconciled and settled.
• Retention Release: Monitor and facilitate the release of retention money as per contract terms.
• Defect Liability Period Billing (if applicable): Manage any billing requirements related to the defect liability period.

IV. General Responsibilities:

• Software Proficiency: Proficiently use billing and accounting software (e.g., SAP, ERP systems, specific construction billing software) and MS Office suite (especially Excel).
• Communication: Maintain effective communication with project managers, site engineers, clients, consultants, and subcontractors regarding all billing matters.
• Compliance: Ensure all billing activities comply with company policies, statutory regulations, and contractual obligations.
• Problem Solving: Proactively identify and resolve billing discrepancies, disputes, and issues.
• Continuous Improvement: Suggest and implement improvements in billing processes to enhance efficiency and accuracy.
• Team Collaboration: Work closely with the project management team, procurement team, and accounts department.

Key Skills & Attributes of a Successful Billing Engineer:

• Strong Analytical Skills: Ability to analyze complex data, identify patterns, and ensure accuracy.
• Attention to Detail: Meticulous in checking measurements, calculations, and documentation.
• Excellent Communication Skills: Both written and verbal, for effective interaction with all stakeholders.
• Negotiation Skills: For handling variations and claims.
• Knowledge of Construction Practices: Understanding of various construction methods, materials, and processes.
• Legal & Contractual Knowledge: Familiarity with common contractual terms and conditions in construction.
• Time Management: Ability to manage multiple billing cycles and deadlines effectively.
• Integrity & Ethical Conduct: Handling financial matters with utmost honesty

Job Type: Full-time

Pay: ₹40, ₹50,000.00 per month

Schedule:

• Day shift

Work Location: In person