Account Assistant

4 days ago

Vishalakshi Nagar Visakhapatnam, India Sri Gopal Automotive Limited Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Key responsibilities

1. Accounts Payable and Receivable (A/P & A/R):

  • Invoice Processing: Receiving, reviewing, and accurately processing invoices from vendors (Accounts Payable).
  • Generating Invoices: Preparing and sending sales invoices to clients or customers (Accounts Receivable).
  • Payment Management: Tracking outgoing payments and ensuring bills are paid on time.
  • Collections: Following up with clients or customers on overdue payments.

2. Bookkeeping and Data Entry:

  • Recording Transactions: Accurately entering financial data (purchases, sales, receipts, payments) into the accounting software or general ledger.
  • Expense Reports: Processing and verifying employee expense reports and reimbursements.
  • Petty Cash: Managing and reconciling petty cash transactions.

3. Financial Record Keeping:

  • Reconciliation: Assisting with bank reconciliation—comparing the company's records with bank statements to ensure they match and resolving discrepancies.
  • Filing & Organization: Maintaining organized and easily accessible physical and digital financial records, ledgers, and documents.
  • Confidentiality: Ensuring the confidentiality and security of all sensitive financial information.

4. Administrative Support to Finance Team:

  • Report Assistance: Assisting in compiling data for financial reports, such as monthly profit and loss statements or budget tracking.
  • Audits & Tax: Providing clerical support during internal or external audits and tax preparation.
  • Correspondence: Handling and directing financial inquiries from vendors, clients, and internal staff via phone and email.

5. General Office Duties (as needed):

  • Performing general administrative tasks like filing, copying, and ordering office supplies, especially for the finance department.

In short, the Accounts Office Assistant is crucial for maintaining the daily financial hygiene of the business by focusing heavily on meticulous data entry, invoice management, and providing foundational support to the accounting professionals.

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