Operations Support

2 weeks ago

Ahmedabad Gandhinagar, India NEW Age Education And Skills Foundation Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Key Responsibilities

Operations Support

  • Provide end-to-end operational support for Outreach Program implementation across hubs and spokes.
  • Coordinate with program teams, academic teams, and local institutions for smooth rollout of trainings and workshops.
  • Develop and maintain an operational calendar for training schedules, logistics, and resource deployment.
  • Ensure timely setup of infrastructure, and other outreach facilities.
  • Track, monitor, and report operational progress to the Program Director.

Procurement & Vendor Management

  • Lead procurement of training equipment, lab kits, teaching-learning material, and outreach resources.
  • Identify, onboard, and manage vendors as per NAMTECH procurement policies.
  • Prepare SPRs, MPRs for procurement of Material, Consumables etc as per procurement guidelines of NAMTECH
  • Maintain vendor relationships and ensure timely billing of Material and resources, raise GRNs and Financial compliance for payments.
  • Monitor inventory levels, track usage, and plan replenishments for hubs and spokes.

Compliance & Documentation

  • Ensure procurement and operational processes are aligned with NAMTECH and government advisory guidelines.
  • Maintain records of procurement transactions, invoices, contracts, and asset registers.
  • Prepare periodic reports (monthly/quarterly) on procurement and operational support.
  • Support in budget planning, cost control, and financial reconciliations related to operations and procurement.

Stakeholder Coordination

  • Work closely with government departments, industry partners, and academic institutions for seamless operations.
  • Coordinate logistics and facilities for workshops, training sessions, and field visits.
  • Serve as a key point of contact for troubleshooting operational and procurement-related challenges.

Key Competencies & Skills

  • Strong knowledge of operations management and procurement practices.
  • Ability to manage multiple tasks and priorities across geographies.
  • Excellent vendor negotiation and contract management skills.
  • Strong interpersonal and coordination skills with diverse stakeholders.
  • Analytical mindset with attention to detail in documentation and reporting.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and ERP systems (preferred).

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