Admin Assistant

Key Result Areas (KRAs) for Administrative Assistant

1. Attendance Management

• Maintain accurate and complete attendance records for all employees (using company systems).
• Generate and print monthly employee attendance reports for security by the end of each month.
• Review and email attendance reports to accounts and relevant management on the 1st of each month.

2. Financial Transactions

• Verify and record all petty cash transactions accurately into the petty cash sheet.
• Ensure all petty cash vouchers are signed by both purchaser and user.
• Maintain separate petty cash sheets for each month, with accurate recording of previous balance.

3. Document Management and Record Keeping

• Update various documents and sheets as per deadlines:
• PO Status (after dispatch and material received)
• Outstanding Status
• GST Details
• Maintain organized filing systems for documents: (Locations specified in the list)
• Attendance (Desktop → Folder → Attendance)
• Petty Cash (Desktop → Petty Cash)
• PO Status & Outstanding Status (Desktop → Folder )
• Proforma Invoice & Quotation (Desktop → Folder )

4. Material Management

• Manage material procurement effectively:
• Maintain stock levels and generate purchase orders for required items.
• Utilize designated formats for purchase orders
• Track material delivery schedules and follow up with vendors (using Desktop → Desktop running → Vendor Details).

5. Goods Received Note (GRN) Processing

• Process GRNs upon material receipt:
• Verify invoice date, rate, and quantity against purchase order details.
• Ensure quality check by the Quality Engineer.
• Obtain approval from the Plant Head.
• Attach the GRN to the purchase bill.

6. Sales & Dispatch Management

• Generate invoices and challans accurately following the specified steps.
• Prepare labor invoices for Thriam Polymers after relevant dispatches.
• Update dispatch details and PO status for relevant personnel after Legrand dispatches.

7. Monthly Responsibilities (Variable Weighting)

• Assist with salary disbursement tasks as instructed.
• Maintain and update stock statements (monthly updates & submissions).
• Manage courier deliveries of documents and bills to the Mumbai office (twice monthly).
• Verify, scan, and email received bills to the Mumbai office.
• Support with bank, CA, and GST office interactions (as needed).
• Participate in monthly meetings with staff and laborers support HR activity.

Note: Monthly Responsibilities" may vary depending on the current needs and priorities.

These KRAs provide a clear overview of the key areas the Administrative Assistant needs to focus on to ensure smooth administrative operations within Thriam

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Benefits:

• Provident Fund

Experience:

• Admin assistances: 1 year (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Location:

• Ahmednagar, Maharashtra (Preferred)

Work Location: In person