Assistant Manager

Responsibilities
Core Procurement

Purchase Requisition (PR) Review

► Assist in the review of approved PR from user department; seek additional information if

required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of

material/ services to be procured, nature of PR (normal vs. emergency PR), stocks

available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

► Selection of bidding process, preparation of vendor selection approach and vendor

evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor

database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document

► Organizing and planning pre-bid meeting based on the queries and communication

requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations/e-auction with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required

approvals as per DoA

Contract Preparation and Order Placement

► Prepare contract document as per stated protocols & standard templates

► Set up the approved contract record within the ERP system, using the appropriate system

steps and functionality

► Maintain the contract document for future reference as per defined document

management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/

CPBG)/ Customs related documents from vendor as per requirements

Procurement Through Rate Contracts
► Based on approved NFA, prepare, review and issue rate contracts

► Prepare master outline agreement (OA) in ERP system based on rate contract

► Prepare PO / SO for procurement under valid rate contract

Associated Procurement

Activities

Post Order Management

► Prepare Billing Break Up and get it uploaded in SAP, if applicable

► Expediting of ordered materials for timely delivery

► Address, resolve or re-allocate and share response for queries raised by vendors or from

other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra

items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

► Manage inbound logistics services for other Ex-Works Domestic Supplies

► Execute contingency plans in case of immediate business requirements

Supplier Management

Supplier/ Vendor Identification and Onboarding

► Coordinate with new identified vendors to send information/ documents in predefined

forms for evaluation

► Prepare vendor evaluation criteria for the category in consultation with quality, engineering

and project management & control departments

► Check details of forms submitted by vendor for their completeness and validity of

documents

► Interact and take approval of Quality/ User/HSE department for vendor assessment if

Required
► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor

list & communicate to vendor

► Populate required data and documents into MDG/Ariba system to get vendor code created

in SAP

Supplier/ Vendor Performance Management

Contribute to performance evaluation, management and development planning of suppliers/

vendors for assigned category by partaking in activities such as:

► Preparation of vendor segmentation matrix based on annual spend with the vendor and

risks associated

► Preparation of vendor performance evaluation criteria and frequency of evaluation for each

vendor segment

► Assigning performance levels to vendors, review of vendor scorecard, and checking if the

performance is meeting desired level

► In case of satisfactory performance, communicating performance feedback to vendors

highlighting improvement opportunities on individual parameters

► In case of unacceptable performance, communicating performance to vendor & planning

discussions to identify actions required for performance improvement

Supplier/ Vendor Engagement

► Establish strategic partnerships with suppliers/ vendors of assigned category which will

benefit Adani from a long-term perspective and effectively leverage them for value additions

to business

Data management

Data Analytics

► Assist in collation and analysis of data related to various procurement activities (e.g.

commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analysing data

► Contribute to action planning and implementation based on data analytics performed for

assigned categories

Qualifications
More than 3 years of experience in supply chain management, procurement and related area.