Company Secretary

A "Company Secretary & Legal Officer" is a multifaceted role responsible for ensuring a company adheres to legal and regulatory compliance by managing corporate governance practices, maintaining statutory records, advising on legal matters, and facilitating board meetings, all while staying updated on relevant laws and regulations; essentially acting as a key legal advisor to the company's leadership on corporate secretarial functions.

Key responsibilities may include:

• Corporate Governance:
• Advising the board of directors on corporate governance matters, ensuring compliance with company bylaws and relevant regulations.
• Facilitating board meetings, preparing agendas, and taking minutes.
• Managing shareholder relations, including communication and annual general meetings (AGMs).
• Legal Compliance:
• Reviewing and drafting legal documents like contracts, agreements, and memorandums of understanding.
• Providing legal counsel on corporate actions like mergers, acquisitions, and divestitures.
• Staying abreast of legal updates and interpreting their impact on the company.
• Secretarial Functions:
• Maintaining statutory registers, company seals, and essential corporate documents.
• Filing necessary corporate returns and regulatory filings with relevant authorities
• Managing company secretarial processes including share issuance, dividend payments, and stock transfers.
• Risk Management:
• Identifying potential legal risks within the company and suggesting mitigation strategies.
• Monitoring regulatory changes and ensuring compliance with new laws

Key Responsibilities:Secretarial Duties:

· Ensure compliance with Companies Act and other applicable laws.

· Draft and maintain statutory registers, records, and filings (ROC, board meetings, AGMs, etc.).

· Organize and document Board meetings, AGMs, committee meetings, and circulate notices and minutes.

· Liaise with directors and senior management regarding corporate governance best practices.

· File necessary forms, returns, and resolutions with regulatory authorities like MCA, SEBI, etc.

Legal Responsibilities:

· Draft, review, and negotiate contracts, agreements, NDAs, MoUs, vendor agreements, etc.

· Advise the management on legal risks and mitigation strategies.

· Handle corporate litigation, arbitration, and liaise with external legal counsel.

· Monitor compliance with laws such as labor law, environmental law, intellectual property, tax law, and industry-specific regulations.

· Manage legal due diligence, mergers, acquisitions, and other strategic transactions.

Key Skills & Competencies:

· In-depth knowledge of corporate law, governance, and regulatory frameworks.

· Strong legal drafting, interpretation, and negotiation skills.

· Excellent communication and interpersonal skills.

· High level of integrity, professionalism, and confidentiality.

· Ability to manage multiple tasks and work under pressure.

· Incorporation of Private Limited Company, Limited Liability Partnership.

· Drafting of LLP agreement. Drafting of documents for shifting of registered office, change of name, and object clause of the Company, and filing the same with ROC.

· Preparing agendas for meetings of the board, drafting notices, and minutes for the Board Meetings and General Meetings.

· Work related to the creation, modification, and satisfaction of charges on assets of the Company.

· Annual filing of company and LLP. Compliance relating to Significant Beneficial Owner, and filing the forms MGT-4, MGT-5, and MGT-6. Conversion of Public Limited Company into LLP Shifting of registered office of company within local limits of city.

· Procedure for change in name of company. Filing of FLA Return. Appointment and Resignation of Directors.

· Appointment, reappointment of auditors the AGM. Increase in authorized share capital of the company.

· Issue and allotment of shares through rights issue. Issue and allotment of Compulsory Convertible Debentures.

· Filling of various forms with MCA, viz. Form DIR-12, Form MGT-14, Form AOC-4, Form MGT-7, Form CSR-2, Form 8, and Form 11. Shop Act, MSME registrations.

· Preparing and maintaining the statutory register of the company. Assisting in secretarial audit as per provisions of the Companies Act

Job Type: Full-time

Pay: ₹25, ₹35,000.00 per month

Work Location: In person