Financial Associate

5 days ago

Bengaluru, Karnataka, India House Of Kieraya Limited Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Key Responsibilities :

1. Store and Inventory Management :

  • Oversee the receiving, inspection, storage, and dispatch of all materials, equipment, and finished goods.
  • Maintain accurate and up-to-date records of all inventory movements using our ERP/inventory management system.
  • Implement and manage an efficient warehouse layout to ensure optimal space utilization and easy access to stock.
  • Conduct and lead regular cycle counts and periodic physical stock verification exercises.
  • Investigate and resolve any stock discrepancies in a timely manner, reporting findings to management.
  • Ensure proper handling and storage of materials to prevent damage, spoilage, or obsolescence.
  • Report any exceptional events / items in the store to warehouse manager and finance manager.

2. Invoice Validation and Financial Coordination :

  • Receive and meticulously validate supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
  • Verify the accuracy of invoiced quantities, specifications, and pricing, flagging any discrepancies for resolution.
  • Verify the accuracy of attendance registers, trip sheets, job work sheets and other related input documents such that they are consistent with the service invoices which have been raised.
  • Liaise directly with the procurement, operations and finance teams to resolve issues related to incorrect invoicing or material delivery.
  • Prepare documentation and formally submit validated invoices to the Finance department for payment processing, ensuring all deadlines are met.
  • Maintain a clear and organized record of all submitted and pending invoices, and track their payment status.

3. Inter-departmental Coordination :

  • Act as the central point of contact for all matters concerning warehouse stock and related invoices.
  • Effectively coordinate with the Operations team to understand their material requirements and ensure timely availability.
  • Communicate proactively with the Finance team to provide clarity on invoices and support the accounts payable process.
  • Collaborate with the Administration team on logistics, vendor management, and facility upkeep.
  • Generate and circulate regular reports on stock levels, inventory aging, consumption patterns, and invoice status to relevant stakeholders.
  • Manage documentation for compliance and internal/external audits.

Required Qualifications & Skills :

  • Education: Bachelor's degree or Diploma in Commerce, Supply Chain Management, Business Administration, or a related field.
  • Experience: 2 years of proven experience in a warehouse, storekeeping, or inventory control role. Direct experience involving invoice validation is highly preferred.

  • Technical Skills:

  • Proficiency in using ERP systems (e.g., SAP, Oracle, Tally) and inventory management software.

  • Strong command of Microsoft Office Suite, particularly MS Excel, for data analysis and reporting.

  • Core Competencies:

  • Independent Worker : A proactive self-starter who can manage their workload and responsibilities with minimal supervision.

  • Attention to Detail : Meticulous and precise in both physical stock management and financial document verification.

Desirable Qualifications :

  • Experience working in a manufacturing, retail, or logistics environment.
  • A basic understanding of accounting principles related to procurement and accounts payable.
  • Certification in inventory management or supply chain logistics.

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