Events Assistant

2 weeks ago

Chennai, Tamil Nadu, India Smart Career overseas Full time ₹ 1,20,000 - ₹ 1,80,000 per year

Primary Role

An Event Assistant supports the Event Manager or Coordinator in planning, organizing, and executing events smoothly. They handle logistics, communication, and on-the-day support to ensure everything runs according to plan.

Key Responsibilities

Pre-Event Planning

  • Assist in **venue research and booking.
  • Coordinate with **vendors** (caterers, decorators, sound & lighting, etc.).
  • Help prepare **budgets and purchase orders**.
  • Manage **guest lists, RSVPs, and invitations**.
  • Support in creating **event schedules and checklists**.
  • Organize and maintain **event materials** (banners, gifts, brochures, badges).

During the Event

  • Assist with event setup (registration desk, signage, seating, tech setup).
  • Greet and **register guests or participants.
  • Coordinate with vendors and staff for real-time issue resolution.
  • Ensure timely execution of activities as per the event plan.
  • Provide backstage or on-ground support for speakers, performers, or VIPs.
  • Manage logistics and supplies during the event.

Post-Event Duties

  • Assist with event wrap-up and teardown.
  • Help collect feedback from attendees or team members.
  • Compile event reports and documentation.
  • Process payments and receipts for vendors.
  • Contribute to post-event evaluations and learnings.

Skills Required

  • Strong organizational and multitasking abilities.
  • Excellent **communication and teamwork.
  • Attention to detail and **problem-solving skills.
  • Basic knowledge of event management software/tools (e.g., Trello, Google Sheets, Canva).
  • Professional demeanor and customer service orientation.

Reporting Structure

Reports to: Event Manager / Coordinator

Works closely with: Vendors, Marketing Team, and Logistics Team

Job Types: Full-time, Permanent

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

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