Branch Accountant

Job description

Main roles & responsibility of Branch Accountant is to handle the day to day accounting affair of the respective Branch. Company is having Head and Corporate Office at Mumbai where in centralized accounting monitoring and auditing done.

• Handling Petty Cash of the Branch. Maintain petty cash register in Excel and manual register. (Have to share Excel copy to immediate senior on monthly basis).
• Accounting of Petty Cash Expenses in Navision after receipt of approval from Head office.
• Generation of Annexure for Customer billing.
• Generation of Invoice (as per agreed commercial in agreement) after receipt of approval of Annexure from operation team / Branch Manager
• Submission of Invoice to Customers before 5th of every month. (Hard and scan signed soft copy over email)
• Getting Customers and Vendors creation form as per companys specific format from New Customers / Vendors along with all KYC documents. It has to be signed and stamped by Customer. The form has to be counter signed by concerned official from Coldman. (Sent original copy to Head office and keep scan copy in Branch record)
• G.R.N. punching for Fixed Assets (e.g Computers, laptops, printers, any fixed assets purchased at Branch etc)
• Follow up with Legal Head at Head office for new customer agreements drafting and signing
• Liaison with customers and vendors for agreement execution or signing, renewal.
• Branch Expense accounting Generally following expenses incurred at Branch level Electricity Charges, Labour Exp., Security Exp., Pallet hiring charges, check and maintain Tea & Other expenses, Printing & Stationery, Stretch Wrap and Repairs & maintenance, repairs & maintenance etc
• Collection of Quotations and forwarding the same to HO for PO generation.
• Co-ordinate with customers for Collection and reconciliation.
• Submit the Collection report to Business head and finance head on weekly basis along with remarks and call log for collection calls.
• Obtain TDS certificates from all customers on quarterly basis.
• Co-ordinate with Vendors for vendor bills and check whether it is received as per agreed terms, agreements, PO/SO
• Conduct Surprise Stock Audit random basis at least twice in a month and find out any revenue leakage.
• Conduct the Fixed Assets Audit at the Branch on Quarterly basis.
• TDS payable working - all branch level expenses within 4 days from the end of month and forward the same to Mumbai office for Checking and payment (Due date for payment of TDS is 7th of every month)
• GST Input / output working (Net Payable) - all branch level incomes / Expenses within 10th following month
• Solely Responsible for entire Accounts Payable (AP) and Accounts Receivable (AR) for concerned Branch
• Collection of Invoices from Vendors / Suppliers / Service Providers within date (i.e. 5th of every month)
• Verification of Invoices whether it is as per company policy (i.e. Name of the Company, Address, Invoice Date as per Taxation Compliances, Invoice No, GSTIN No, Proper Bifurcation of GST, LR Copy if req., Delivery Challan / Packing Slip if Required).
• Sending scanned copy of invoices to Mumbai for MIS purpose
• Submission of Invoices to Head Office by 5th of every month with all enclosures and approval from Branch head
• For manpower and Security Bills
• Salary Sheet
• Bio Metric Reports
• Previous Month PF, ESI receipts, other statutory records
• Submission of R & M within 3 works days from the date of receipt of invoice at Branch with all enclosures i.e. G.R.N.
• Co-ordinate with Head office for taking necessary approval for AR & AP for payments.
• Co-ordinate with respective HOD for monthly book closure for MIS purpose.