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Program Assistant

2 weeks ago

Greater Delhi Area, India Ford Foundation Full time

The application deadline is on January 23rd Please submit both a resume and a cover letter to be considered.
Summary Description
The Ford Foundation New Delhi office is hiring a Program Assistant. This crucial role provides strategic and administrative support essential for effective grant-making, documentation, and facilitates both internal and external engagement to ensure smooth program operations and impact.

The Program Assistant works within a programmatic team led by the Regional Director, which includes Program Officers (POs), Program Associate and Grants Manager. Program Assistants provide key support to three (3) POs who serve as grant-makers for the Foundation. The Program Assistant manages multiple activities for the POs, including meetings and grants administration. Program Assistants help manage the various workflows of program staff and the program team as a whole.

Responsibilities
Grant-Related Administration:

  • Support the development of grant recommendations through editing and information compilation
  • Assist with grant-related inquiries, coordinating responses, and maintain correspondence control records
  • Request administrative and support information relative to grantee proposals and grant actions
  • Plan and coordinate logistics for site visits and major grantee meetings; preparing expense reports
  • Manage calendar appointments and group meetings

Communications And Research

  • Preparation of presentations and other materials for program staff
  • Undertaking light research and working with Information Management staff on research tasks

Workflow And Administration

  • Work alongside the NDO Manager and Grants Manager, who supports the Regional Director and team, serving as a member of an administrative support group for program leaders on the team, backing each other up and collaborating, as needed
  • Support document production, including preparing and editing reports, memoranda, or other materials
  • Assist POs in responding to both internal and external requests for information or other documentation
  • Assist with POs' calendar of appointments including scheduling meetings and follow up
  • Assist with POs' work-related travel; assist with developing travel plans and logistical arrangements, including processing expense reports via Concur
  • Assist in the onboarding process for new hires/consultants

Qualifications

  • Ability to prioritize and handle multiple tasks
  • Excellent oral and written communications skills with high attention to detail and accuracy
  • Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides
  • Detailed knowledge of and demonstrated proficiency in using information management systems
  • Possess a learning and growth attitude and open to constructive feedback
  • Baccalaureate degree plus a minimum of 3-4 plus years of work experience or equivalent combination of education and work experience

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact

SALARY
: Based on experience and the Foundation's commitment to internal equity. A generous benefits package is provided.

LOCATION
: This position is based in the foundation's India office. We operate in a hybrid model and require staff to be in the office three days per week.

Employment Type - Permanent

WORKING AT FORD

  • Commitment to creating a culture where everyone feels respected
  • A hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance
  • Professional development and ample opportunities to build your expertise and expand your network

Learn more
*about what it's like to work at the Ford Foundation.
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.
The Ford Foundation does not discriminate against formerly incarcerated individuals.*