Legal Administrative Support Specialist
2 weeks ago
Legal Support Specialist– India (Pune)
About this job
We are seeking a dedicated and detail-oriented Legal Support Specialist to join our global team. This role will be responsible for supporting various legal administrative tasks, managing the Legal Tracker Administration, provide Vendor Management & Procurement Support and process Invoices to ensure smooth operations.
Responsibilities
- Legal Tracker Administration:
- Manage onboarding of law firms and legal vendors into the Legal Tracker system.
- Create and maintain legal matters within Legal Tracker, ensuring accurate and timely setup (analogous to PO creation in procurement systems).
- Review and approve legal invoices as part of the initial approval workflow.
- Configure and manage approval workflows for legal matters and invoice processing.
- Generate and distribute reports for Legal and Finance teams, providing insights into legal spend and budget tracking.
- Vendor Management & Procurement Support:
- Facilitate vendor registration and onboarding in Ariba for legal service providers outside of law firms.
- Create and manage Purchase Orders (POs) in Ariba for applicable legal vendors.
- Manage Urgent Payment Request
- Invoice Processing:
- Submit invoices via ServiceNow for processing
Qualifications
- Bachelor's degree in business administration, or a related field.
- Proven experience in legal administration.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite, Excel and management software.
- Ability to work independently and as part of a team.
- Attention to detail and a proactive approach to problem-solving.
Our Benefits
- Flexible working environment
- Volunteer time off
- LinkedIn Learning
- Employee-Assistance-Program (EAP)
About NIQ
NIQ is the world's leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world's population.
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Our commitment to Diversity, Equity, and Inclusion
At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the
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