Sr. Purchase Manager

Company Description

Founded in 2012, AH International Private Limited is a next-generation OS&E company that specializes in transforming hotel openings and operations. We blend strategic thinking, operational precision, and design intelligence to help hospitality brands open smarter, faster, and in perfect alignment with their identity. Our approach integrates design, operations, and technology to bring real hotel visions to life. Our mission is to bring clarity, speed, and soulful execution to every OS&E touchpoint, ensuring brand expression, operational clarity, and guest-first storytelling.

Role Description

The Sr. Purchase Manager will lead the entire procurement function, ensuring the timely, cost-effective, and quality purchase of materials, consumables, and services. The role involves developing sourcing strategies, vendor management, negotiation, cost optimization, and seamless coordination with internal departments to ensure uninterrupted operations.

Key Responsibilities
A. Strategic Procurement

• Develop and implement procurement strategy aligned with company goals and cost-saving objectives.
• Analyze market trends, material costs, and supplier performance to forecast procurement needs.
• Prepare annual procurement budgets and monitor adherence.
• Identify alternate vendors/sources to ensure business continuity.

B. Vendor Management & Development

• Identify, evaluate, and onboard new suppliers as per company standards.
• Conduct periodic supplier audits and maintain an approved vendor database.
• Develop long-term vendor relationships through transparent communication and performance reviews.
• Ensure vendors comply with company's quality, safety, and compliance standards.

C. Purchase Operations

• Manage end-to-end purchase cycle – from indents/requisitions to final delivery.
• Review and approve Purchase Orders (POs), rate contracts, and agreements.
• Ensure procurement timelines align with project and production schedules.
• Maintain accurate purchase records, delivery tracking, and payment follow-ups.
• Coordinate closely with stores, accounts, and user departments for smooth operations.

D. Cost Control & Negotiation

• Drive cost-reduction initiatives through volume discounts, alternate sourcing, and process efficiency.
• Lead vendor negotiations for price, payment terms, and delivery schedules.
• Conduct periodic rate benchmarking to maintain competitive pricing.

E. Compliance & Documentation

• Ensure adherence to company's procurement policies and audit requirements.
• Maintain documentation for all procurement transactions, quotations, and comparative statements.
• Coordinate with the finance department for vendor payments and reconciliation.

F. Team Leadership

• Lead, train, and mentor the purchase team for efficient and transparent operations.
• Set departmental goals, review performance, and ensure continuous improvement.
• Maintain coordination with SCM, warehouse, and accounts teams for seamless workflow.

Desired Profile

Education:

B.Com / BBA / B.Tech / MBA (Supply Chain / Operations preferred)

Experience:

08–12 years of experience in Procurement / Purchase Management

Must have handled complete purchase cycle independently

Experience in vendor negotiation, material sourcing, and team management

Skills & Competencies:

Strong negotiation and analytical skills

Excellent communication and vendor handling skills

Proficiency in MS Excel / ERP / HRMS systems

Knowledge of import procedures (if applicable)

Leadership and team development ability

Result-oriented and process-driven

Behavioral Competencies

Integrity & ethical dealing

Strategic thinking and planning

Cross-functional collaboration

Time management & multitasking

Problem-solving & decision-making

Ownership of department