Purchase & Store Executive

Job Title: Store & Purchase Executive

Department: Purchase & Stores

Reporting To: Purchase Manager / Plant Head

Location: Greater Noida

Company: Crysta Electricals Pvt. Ltd.

Job Purpose:

To ensure efficient procurement and inventory management of all materials, components, and consumables required for wire harness manufacturing. The role focuses on maintaining material availability without overstocking, optimizing vendor performance, and ensuring smooth coordination between purchase, store, production, and accounts departments.

Key Responsibilities:1. Purchasing:

• Source and procure raw materials such as wires, terminals, connectors, tapes, sleeves, PVC tubes, consumables, etc. as per BOM and production plan.
• Prepare and issue Purchase Orders (POs) based on approved requisitions.
• Ensure timely follow-up with vendors for delivery schedules and resolve supply delays.
• Negotiate with suppliers for best pricing, quality, and credit terms.
• Maintain vendor database, including supplier evaluations and approvals.
• Coordinate with the Quality team for supplier quality feedback and corrective actions.
• Ensure all purchase documents (PI, invoice, delivery challan, BoE, etc.) are properly maintained and linked to the ERP/Google Sheet tracker.

2. Store Management:

• Receive, inspect, and verify incoming materials against POs and invoices.
• Ensure proper storage, labeling, and binning of materials as per category and traceability requirements.
• Maintain accurate stock records in both physical and system formats (Excel/ERP/Google Sheet).
• Conduct periodic stock audits and reconcile differences.
• Ensure FIFO/FEFO material issue system to production.
• Coordinate with Production for material issue planning and stock replenishment.
• Monitor minimum, maximum, and reorder levels to avoid material shortages.
• Manage rejected and non-conforming materials with QA for return/replacement.

3. Documentation & Coordination:

• Maintain GRN (Goods Receipt Note), MRN, Material Issue Slips, and Return Notes.
• Support Accounts team for invoice verification and payment release as per delivery status.
• Maintain Import Purchase and Local Purchase folders in Google Drive or ERP as per SOP.
• Assist in cost comparison sheets and vendor performance reports.
• Coordinate inter-departmentally for smooth material flow from Purchase → Stores → Production → Accounts.

4. Compliance & Continuous Improvement:

• Adhere to company SOPs for Purchase and Store Management.
• Participate in Kaizen and cost-saving initiatives.
• Ensure 5S and safety standards are maintained in the store area.
• Implement digital tools (Google Sheets, ERP, AppSheet, etc.) for transparency and accuracy.

Key Skills & Competencies:

• Knowledge of wire harness components and BOM structures.
• Strong negotiation and communication skills.
• Hands-on experience with Excel/Google Sheets, ERP, or AppSheet systems.
• Good record-keeping and data accuracy.
• Team coordination and time management skills.
• Knowledge of import documentation (preferred).

Educational Qualification & Experience:

• Qualification: Diploma / B.Tech / Graduate in Electrical, Mechanical, or Supply Chain / Materials Management.
• Experience: 2–5 years of experience in Store & Purchase function, preferably in a wire harness or automotive components manufacturing company.

Performance Indicators (KPIs):

• On-time material availability for production.
• Reduction in material shortages and excess inventory.
• Purchase cost savings vs. last purchase price.
• GRN accuracy and stock audit compliance.
• Vendor delivery performance and quality score.
• 5S & safety audit score in store.

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Work Location: In person