Manager Buying

Role & responsibilities

Operations

• Maintains operations by initiating, coordinating and enforcing purchasing operational policies and procedures manual.
• Implement and maintain retail operational policies and procedures to incorporate a purchasing plan, cost control, audit compliance and people management.
• Manage the purchase order process of Perfume & Cosmetics.
• Contributes to future development at strategic and operational level.
• Plans, identifies, communicates and delegates key responsibilities and practices to the purchasing team to ensure smooth flow of purchasing operations.
• Establish and main effective communications between various departments within the Company and suppliers.

Sales

• Develops sales order forecasts to achieve sales, margins and agreed stock levels.
• Drive operational purchasing improvements through analysis and support.
• Propose measures to improve operational performance.

Reporting

• Develop purchasing reports to give feedback to retail and senior management to drive the business and improve purchasing operations.
• Prepare reports on the businesses Key Performance Indicators as per the company standard.

Staff

• Ensures purchasing operations requirements are fulfilled to include scheduling, assigning employees, follow up on work results.
• Commercial communication to all concern department/s.
• Develop the purchasing staff and support areas to optimize sales and profits.
• Create and develop a coaching culture as well as promoting an environment that promotes diversity.
• Lead the team to deliver a profitable business.
• Ensure staff have a high level of customer awareness and product knowledge.

Merchandise

• In conjunction with Head Buyer, formulates pricing policies by reviewing merchandise activities, determining additional sales promotion, proposing stock clearance, and studying trends.
• Market merchandise by studying advertising, sales promotions, display plans, analysing operating and financial statements for profitability ratios.
• Ensuring range and stock levels are consistent with business requirements.

Financial

• Achieve financial objectives by preparing budgets, scheduling expenditure, analysing variances and initiating corrective actions.
• Maximise sales and profitability for the company.
• Set monthly targets, monthly and annual budgets.
• Update forecast results.

Customers

• Identifies current and future requirements by regular visits to the airport retail stores to establishing rapport with potential and actual customers and other persons in a position to understand service requirements.
• Take account of customers needs and shopping habits and competitor activity by regular visits to domestic retail stores.
• Use a range of internal and external information data to initiate business changes and create a customer focused culture.

Marketing

• In conjunction with other Business Units in the region and suppliers formulates and agrees the yearly supplier/brand Promotional Calendars.
• Provides help and support to suppliers to organise promotional/marketing events.
• In conjunction with the retail department, review the implementation and success of supplier promotional activities.
• Undertake market research to identify market trends, new product options and evaluate local and international competitors.
• Works closely with the Marketing Manager to create quality marketing communications for the airport stores.

Logistics

• Customs clearance
• Import documentation
• Shipment tracker
• Freight forwarding
• Supply Chain

Knowledge

Maintains a professional and technical knowledge by attending exhibitions, workshops, reviewing professional publications, establishing personal networks, participating in professional groups.

Preferred candidate profile

• Customer service focused.
• Passion for working in a fast moving and competitive retail environment.
• Sharp negotiation skills
• Leadership skills
• Diplomacy
• Team builder
• Creative problem solving
• Ability to communicate effectively at all levels both to partners, customers and colleagues.
• Respond quickly, positively and with integrity in a fast paced and changing environment.