Executive Assistant-Analyst

Purpose of the role

To manage the financial operations of the organisation, ensuring the accuracy, integrity, and reliability of financial reporting. 

Accountabilities

• Management of the preparation and presentation of accurate and timely financial statements, and other accounting records in accordance with the relevant accounting standards, rules and regulations.
• Support in identification, assessment, and mitigation of financial risks, and report on these financial risks to senior colleagues.
• Development and maintenance of a robust system of internal controls to safeguard assets, ensure that there is no fraudulent misreporting, and ensure the accuracy of financial data, including regular assessment of the effectiveness of internal controls addressing any weaknesses or gaps.  .
• Development and implementation of up-to-date financial policies and procedures to ensure consistent and effective financial practices across the organisation.
• Management of the selection, implementation, and maintenance of financial systems and software applications, including collaboration with IT colleagues to integrate financial systems with other enterprise systems.
• Preparation and submission of statutory and regulatory reports to authorities, and provision of support to other departments in their preparation and review of regulatory reports.
• Coordination with external auditors and regulatory authorities in support of audits and examinations.

Analyst Expectations

• To meet the needs of stakeholders/ customers through specialist advice and support
• Perform prescribed activities in a timely manner and to a high standard which will impact both the role itself and surrounding roles.
• Likely to have responsibility for specific processes within a team
• They may lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources. They supervise a team, allocate work requirements and coordinate team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they manage own workload, take responsibility for the implementation of systems and processes within own work area and participate on projects broader than direct team.
• Execute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams.
• Check work of colleagues within team to meet internal and stakeholder requirements.
• Provide specialist advice and support pertaining to own work area.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams.
• Continually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise.
• Make judgements based on practise and previous experience.
• Assess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures.
• Communicate sensitive or difficult information to customers in areas related specifically to customer advice or day to day administrative requirements.
• Build relationships with stakeholders/ customers to identify and address their needs.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as an Executive Assistant-Analyst, where you'll play a pivotal role in accountable for timely & accurate month-end close process for compensation and benefits across business clusters & functions. At Barclays, we don't just adapt to the future - we create it. This includes bonus accounting for discretionary bonus and share based payments, accounting for post-retirement benefits and redundancy costs. You will be responsible to manage external disclosures in Annual report and notes to Financial Statements for staff costs share based payments and pensions.

Basic/ Essential Qualifications:

• MBA or Graduate with relevant work experience.
• Executive assistant supporting MDs and Ds.
• High level of skill/competency in IT – Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Proven experience of working within a fast paced and demanding environment.

Person Specification:

• High degree of professionalism and communication skills – ability to deal with a range of people including senior stakeholders and situations.
• A flexible approach and the ability to adapt to different leadership styles of senior management.
• Strong attention to detail and highly organized.
• The ability to respond to changing priorities and urgent requests and multitask in a busy challenging environment with minimum supervision.
• Proactive and strong foresight, flagging key deliverables/deadlines.
• Strong Interpersonal skills and team player.
• Discrete and trustworthy, experience of dealing with confidential and sensitive matters.
• Priorities workload to use initiative and priorities own work and meet deadlines.
• Flexible, adaptable, and comfortable with change and work completed accurately and to high standards

You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills.

This role will be based out of Chennai.