Executive Assistant

2 weeks ago

Delhi, Delhi, India Mahima Life Science Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role & responsibilities

  • Provide administrative and operational support to executives, including calendar management, meeting coordination, and follow-ups.
  • Prepare, compile, and format official documents, business correspondence, and reports for the management team.
  • Coordinate business travel arrangements, including flight, accommodation, and transportation bookings, ensuring cost-effectiveness.
  • Maintain organized records of meetings, agendas, and action points and ensure timely communication to relevant stakeholders.
  • Assist in the collection and analysis of data for strategic projects, presentations, and executive decision-making support.
  • Screen incoming calls, emails, and requests, prioritize matters, and ensure prompt responses where appropriate.
  • Liaise with various internal departments and external partners to facilitate smooth operational flow and effective communication.
  • Maintain confidentiality of sensitive corporate and personal information relating to executive activities and business strategies.

Preferred candidate profile

  • Strong written and verbal communication skills to facilitate effective correspondence with internal teams and external partners (Mandatory skill).
  • Expertise in managing busy executive calendars, scheduling appointments, and prioritizing commitments efficiently.
  • Experience in coordinating domestic and international travel, visa applications, and logistics arrangements for senior management.
  • Ability to prepare, review, and organize official documents, reports, and presentations to support daily executive operations.
  • Exceptional organizational skills, maintaining comprehensive records and managing confidential information with discretion.
  • Strong time management skills to effectively balance multiple tasks and adapt to rapidly shifting priorities in the workplace.

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