School Administration Manager

2 days ago

Akola Nanded Nashik, India Nspira Management Services Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Role & responsibilities

I. General Office Administration and Communication

  • Reception and First Point of Contact: Greeting and assisting visitors, students, parents, and community members in person and over the phone.
  • Correspondence Management: Managing incoming and outgoing mail, emails, and general school correspondence.
  • Record Keeping: Maintaining and updating various school records, both paper and electronic (e.g., student files, staff files, system databases like SIMS).
  • Office Systems: Operating and maintaining office equipment (photocopiers, fax machines, computers) and managing office supplies inventory.
  • Administrative Support: Providing word processing, drafting, and formatting of letters, reports, newsletters, and other internal/external publications for the school leadership and staff.

II. Student and Staff Support

  • Student Enrolment and Records: Processing student enrolments, withdrawals, and maintaining accurate, confidential student data (including attendance records).
  • Welfare and First Aid: Providing care and support for sick or distressed students, administering basic first aid and medication as required (often requiring a current first aid certificate).
  • Communication with Parents: Assisting with communication between the school and parents regarding attendance, events, and general inquiries.
  • Staff Support: Providing administrative support to teachers and other school staff, which can include preparing learning materials, arranging meetings, and assisting with timesheets for casual staff.

III. Financial and Procurement Duties

  • Financial Records: Maintaining basic financial records, including processing invoices, handling petty cash, and assisting with day-to-day banking and bookkeeping.
  • Purchasing and Inventory: Ordering, receiving, dispatching, and stocktaking of materials, goods, and consumables (office, classroom, and general supplies).
  • Quotation: Arranging and obtaining quotes for purchases, maintenance, and disposal of school equipment.

IV. School Operations and Compliance

  • Logistics and Events: Assisting with the organisation and administration of school events, excursions, meetings, and venue bookings.
  • Policy Compliance: Ensuring administrative processes and record-keeping comply with school policies, legal requirements, and educational regulations.
  • Data Reporting: Submitting required educational and operational data to relevant authorities.

Preferred candidate profile

Key Skills and Qualifications

  • Skills:

  • Excellent written and oral communication skills.

  • Strong organizational and time management abilities, including the capacity to prioritise and multitask.
  • High proficiency in IT, especially Microsoft Office (Word, Excel, Outlook) and a willingness to learn specialised school management software (e.g., SIMS).
  • Attention to detail and accuracy, particularly with data and financial records.
  • Customer service orientation and the ability to interact positively with diverse stakeholders (students, parents, staff).
  • Ability to maintain confidentiality and use discretion. / whatsapp

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