R&D Admin Executive JOB

1 week ago

Borivli, Maharashtra, India jkcement Full time ₹ 6,00,000 - ₹ 8,00,000 per year

A) Job Purpose:
To provide comprehensive administrative support to the R&D department, ensuring smooth
coordination, documentation, procurement, compliance, and operational efficiency in the paint
laboratory. The Admin Executive will act as the central point of contact for all admin-related
activities within the R&D function and assist in tracking and executing support tasks.
B) Key Responsibilities
General Administrative Support:
- Manage daily administrative operations of the R&D lab including documentation, filing, meeting
scheduling, and correspondence.
- Maintain internal records, minutes of meetings, and follow-up logs for departmental tasks.
- Coordinate with HR, finance, legal, and other departments for routine approvals and compliance.
Procurement & Inventory Management:
- Coordinate for timely procurement of lab raw materials, consumables, and equipment.
- Maintain R&D lab inventory records for chemicals, tools, instruments, and stationery.
- Track consumption and raise alerts for reorder levels.
Documentation and Compliance:
- Assist in maintaining updated technical files, SOPs, MSDS, internal audits, calibration reports, and
safety records.
- Prepare and manage regulatory documentation as required by BIS/ISO/internal audits.
- Support documentation for new product development and technology transfer activities.
Vendor & Facility Coordination
- Follow up with vendors for lab equipment servicing, AMC renewals, utility issues, and facility
maintenance.
- Track invoices and coordinate with the accounts team for vendor payments and GRNs.
Communication & Reporting
- Compile monthly MIS reports, lab productivity trackers, budget utilization, and project status
summaries.
Lab Team Coordination

- Coordinate travel, accommodation, and logistics for visiting technical teams, customers, or
partners.
- Support onboarding of new R&D personnel by facilitating administrative setups.
C) Required Qualification & Skills
Education: Graduate in any discipline (B.Com, B.A., B.Sc.) with diploma/certification in office
administration preferred.
Experience: 2–4 years in administrative roles; experience in R&D or manufacturing admin support is
highly desirable.
Technical Skills:
- Proficient in MS Office (Excel, Word, PowerPoint), email handling, and document management
systems.
- Basic understanding of purchase, inventory, and lab documentation workflows.
Soft Skills:
- Strong organizational and coordination abilities.
- Excellent communication and follow-up skills.
- Ability to multitask, prioritize, and work independently under supervision.
Preferred
- Experience working in paint, chemical, or manufacturing R&D environment.
- Familiarity with SAP, ERP, or procurement systems.
- Exposure to ISO, BIS, or other compliance systems.

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