HR- Associate

General Responsibilities:

➢ Daily inspection of the heart of the house areas

➢ Coordinating the preventive maintenance schedule of the same

➢ Demonstrates pride in the workplace with a high level of commitment towards achieving organizational objectives

➢ Consistently treats all colleagues in a polite, helpful and courteous manner

➢ Handle all calls using appropriate telephonic etiquettes

➢ Have in-depth knowledge of our product and competitors

➢ Actively participate in organized meetings

➢ Interact with department and resort staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two-way communication

Specific Responsibilities:

➢ Interview Line Associates

➢ Liaison with recruitment agencies and hotel schools

➢ Manage the on-line recruitment through the Resorts Web Site

➢ Correct and timely placement of internal and external advertisements

➢ Be able to understand and help the HR Manager to abide by all Government laws relating to the Associate division

➢ Compiling payroll / Absence data.

➢ Ensuring all payroll transactions are processed efficiently

➢ Collecting, calculating, and entering data in order to maintain and update payroll information

➢ Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this

➢ Manage HR administration such as contracts, letters, and personnel files

➢ Full usage of HR System including running of Payroll, Statutory, Change of Status Requests and other amendments as required that are for HRD Approval.

➢ Assists the HR manager in Budget preparation where required and is fully aware of all Budgeted Positions and hiring approvals.

➢ Ensure compliance with all HR legislation and keep up to date with changes to local authorities.

➢ Ensures confidentiality is maintained at all times and provides information only to those with a need to know.

➢ Collect and maintain daily, weekly or monthly attendance

➢ Prepare employees' compensation by the end of each month using payroll software

➢ Conduct exit interviews and provide feedback on reasons for turnover

➢ Adherence to pre, during and post-employment checklists

➢ Ensure Staff and Manager awareness of HR Policies and procedures

➢ Administering recruitment, medical check-up and briefing new recruits on medical insurance scheme and fingerprinting

➢ Obtaining a new ID number for new employees and training them on the use of the fingerprinting registration machine.

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➢ Liaise with the Talent Management team for completing the cycle of recruitment, induction, training & development

➢ Coordinate with Talent management Team for the mandatory pieces of training such as First Aid Courses & Fire Fighting

➢ Initiate programs that foster good work relations such as social club and consultative committees etc.

➢ Provides input for probation and formal performance appraisal discussions in line with company guidelines

➢ Coaches, counsels and disciplines staff, providing constructive feedback to enhance performance

➢ Regularly communicates with staff and maintains good relations

➢ Handling staff benefit implementation process such as maternity allowance, optical, condolence allowance and deliver flower or fruit basket to hospitalized staff

➢ Registering new employees and additional participants into the medical insurance scheme, including reimbursing medical expenses incurred by employees

➢ Conducting training regarding medical facilities (insurance/house clinic) matter to create staff understanding

➢ Organizing employees activities such as sport, birthdays, an employee of the month and others

➢ Managing the employee's cafeteria together with the cafeteria committee monitoring the quality of food and cyclic menu, and conducting a monthly meeting with the committee

➢ Updating employees rosters in the payroll system and prints out the record of fingerprint in order to provide attendance information to report to the Accounting Department

➢ Conducting Reference Check for certain position

➢ Issuing an Annual Leave Outstanding reported to Department Heads

➢ Other task or duties as may be appropriately assigned by the HR Manager

➢ Statutory Compliance

o Ensure Statutory Compliance through coordination with Branches, HR Ops team

i) Liasoning with required statutory authorities or as directed

ii) Responding to various Notices from Authorities ensuring closure on the gaps

o Analysis of trends in Compliance and device corresponding action plan

o Audit of PF and other vendors on Statutory Compliance.