MEP Project Coordinator

Job Title: MEP Project Coordinator - QA/QC Implementation

Department: Design Production / Quality Assurance

Reports to: Design Production Manager / Management Representative (MR)

Work Location: Ernakulam, Kerala, India

CTC: 6L per annum (Negotiable)

1. Job Purpose

2. To coordinate and implement project-level QA/QC processes across all MEP design disciplines, ensuring that each project is initiated, reviewed, and completed in compliance with Haida Green's internal quality standards, SOPs, and ISO 9001-based QA/QC systems.

3. This role ensures every project in the ERP system has a defined quality framework including deliverable structure, review workflows, checklists, and document traceability guaranteeing technical accuracy and consistency across all projects.

4. Key Responsibilities

A. QA/QC System Implementation

• Develop and maintain the QA/QC process workflow for MEP design and supervision projects.
• Coordinate with the Design Production Manager and MR to align project QA/QC procedures with ISO 9001 and company SOPs.
• Ensure every project is configured in ERP with defined QA/QC stages (Design - Review - Approval - Issue).
• Set up and maintain discipline-specific review checklists (Mechanical, Electrical, Plumbing, Firefighting, ELV, Infrastructure).
• Track NCRs, review comments, and corrective actions to ensure timely closure.
• Manage and update the Project QA/QC Register in ERP for traceability and audit readiness.

B. Project Setup & Quality Planning

• Coordinate with Project Managers to define project QA/QC objectives, deliverables, and acceptance criteria at project initiation.
• Ensure each project scope, schedule, and deliverable breakdown is encoded into ERP for QA/QC tracking.
• Review and verify that project folders, transmittal templates, and file naming conventions follow Haida Green's SOP.
• Develop Project Quality Plans (PQP) for large or key projects when required.
• Coordinate between Dubai and India teams to ensure uniform implementation of QA/QC templates and standards.

C. Review & Verification Process

• Facilitate the first-level and second-level design reviews in coordination with discipline leads.
• Ensure all design deliverables undergo checklist-based QA/QC before external submission.
• Maintain a Design Review Log (with reviewer names, dates, comments, and revision status).
• Ensure every drawing and report issued externally is approved, signed-off, and transmitted through ERP.
• Identify design coordination gaps, recurring errors, and recommend preventive measures.

D. ERP & Digital QA/QC Integration

• Work closely with the ERP development team to refine QA/QC-related modules, workflows, and templates.
• Ensure ERP supports the entire QA/QC lifecycle: design input - review comments - corrective action - closeout.
• Conduct audits of ERP data for completeness and accuracy (QA/QC forms, checklists, attachments).
• Provide training and guidance to design engineers on how to use QA/QC features in the ERP system.
• Suggest improvements to digital QA/QC dashboards and reporting formats.

E. Internal Audit & Continual Improvement

• Support the internal audit team in verifying project compliance with SOPs and ISO standards.
• Compile NCR reports and trend analyses for management review meetings.
• Participate in root-cause analysis sessions and contribute to corrective/preventive action (CAPA) planning.
• Maintain the Lessons Learned Register for design quality improvements.

• Assist the Management Representative during external certification or surveillance audits.

• Skills & Competencies

• Strong understanding of MEP design deliverables and multi-discipline coordination.

• Excellent knowledge of QA/QC procedures, design review methods, and quality planning.
• Familiarity with ISO 9001:2015 and ISO 19650 principles.
• Experience in ERP or document management systems (Odoo, Zoho, BIM 360, Deltek, etc.).
• Competent in MS Excel / Power BI / Word / SharePoint for documentation and reporting.
• Capable of reviewing technical documents and identifying inconsistencies.
• Behavioural Competencies
• Process-oriented with meticulous attention to detail.
• Strong communication and coordination skills across disciplines.
• Analytical, with a mindset for continual improvement.
• Confident in conducting training, audits, and reviews.

• Able to balance multiple projects and priorities simultaneously.

• Qualifications & Experience

• Education: Bachelor's Degree in Mechanical / Electrical / Civil / Industrial Engineering.

• Experience: Minimum 4 - 8 years in design consultancy QA/QC or MEP coordination roles.
• Preferred Exposure: Experience in engineering consultancy (not contracting), with ERP or BIM platform exposure.

• Certifications (preferred):ISO 9001:2015 Internal Auditor, PMP / Quality Management training, or ERP QA/QC system certification.

• Reporting and Interface

Internal:

• Managing Director / Design Production Manager
• Project Managers and Department Heads
• Document Control and ERP Development Teams
• QA/QC and Internal Audit Team

External:

• ERP Consultant / Vendor (for QA/QC module)

• Clients and External Auditors (for project quality reviews)

• Career Path

MEP Project Coordinator - QA/QC Implementation - Quality Manager / Design QA/QC Lead - IMS Manager / Head of Quality