Assistant, Publishing Division

Job Description: Assistant, Publishing Division

Position Title:
Assistant, Publishing Division

Reports To:
Publishing Manager / Head of Publishing

Location:
Daryaganj, Delhi

Job Type:
Full-Time (6 Days Working)

Position Overview:

The Publishing Assistant plays a vital role in supporting the daily operations of the department. This position is ideal for someone with a basic understanding of how a publishing department functions and who is looking to develop their skills in managing workflows, collaborating with different teams, and managing production and distribution of print and digital content.

Key Responsibilities:

1. Administrative Support:

·     Organize and maintain department files, databases, and records.

·     Communicate with authors, editors, freelancers, and external stakeholders to ensure timely submissions and feedback.

·     Prepare contracts and other documentation as required.

·     Maintain databases and update content-related metadata (e.g., ISBNs, publication dates).

·     Provide administrative assistance to the publishing team, including scheduling meetings, managing calendars, and preparing reports.

2. Project Coordination:

·     Assist in coordinating the production schedules for print and digital publications, ensuring deadlines are met.

·     Track the progress of manuscripts through various stages: acquisition, editing, design, production, and distribution.

·     Work with internal teams (designers, editors, marketing) to ensure smooth workflow.

3. Content and Production Support:

·     Assist in the preparation of editorial content for publication by organizing drafts, tracking revisions, and communicating with authors or freelancers.

·     Coordinate with the production team to manage the printing process, ensuring quality control and timeline adherence.

·     Assist in proofreading, copyediting, and fact-checking materials when necessary.

4. Digital Publishing and Distribution:

·     Support the digital publishing process by coordinating content uploads and ensuring that digital versions of publications are available on time.

Skills and Qualifications:

Educational Background: Bachelor's degree in English, Publishing, Communication, or a related field preferred, or equivalent experience in publishing.

Knowledge:
Basic understanding of the publishing process, including editorial workflows, production, and distribution of both print and digital content.

Technical Skills:
Familiarity with publishing tools and software (e.g., Adobe InDesign, Microsoft Office, content management systems) is a plus.

Communication:
Excellent written and verbal communication skills.

Organization:
Strong organizational and time-management abilities, with the capacity to manage multiple projects simultaneously.

Attention to Detail:
Keen attention to detail, especially when proofreading and coordinating production timelines.

Teamwork:
Ability to work collaboratively with various teams and external partners.

Adaptability:
Willingness to learn new processes and adapt to a fast-paced, deadline-driven environment.

Preferred Experience:

·     Prior experience in a publishing or editorial environment.

·     Familiarity with digital content management systems and eBook production.