Admin Executive

2 weeks ago

Pune, Maharashtra, India Shubh Realty (South) Private Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role & responsibilities

An Admin Executive will serve as a trusted support to the Presidents office, playing a critical role in ensuring their day-to-day operations run smoothly and efficiently. This role goes beyond traditional administrative tasks it requires a high level of professionalism, initiative, and discretion. This position offers a unique opportunity to work closely with senior leadership and contribute meaningfully to the operational excellence.

Key Responsibilities:

  • Travel Desk Management :
  • Handle business and personal travel arrangements for the President and his family members, including flight, hotel, visa, and local transportation bookings.
  • Ensure cost-effective and smooth travel planning while maintaining efficiency.

  • Keep records of overseas travel / India visits of all family members.

  • Vendor Sourcing & Coordination:

  • Identify and liaise with vendors for various requirements such as corporate gifts, family gifts, hospitality needs and event-related services.
  • Negotiate pricing and ensure timely delivery and quality of services/goods procured.
  • Execution Management at venue/sites as and when required.

  • Willing to travel outside as and when required for vendor sourcing / events etc.

  • Administrative Support:

  • Coordinate with internal departments for any support required for President office.
  • Handle ad-hoc requests and ensure smooth execution of tasks assigned.
  • Record keeping and MIS of administrative expenses.
  • Maintain updated membership details, frequent flyer points etc.

Preferred candidate profile

  • Prior experience in executive assistance or office administration role with at least 2 firms.
  • Solid exposure to vendor management.
  • Experience in handling personal errands (limited to office) for senior leadership.
  • Experience of having worked with senior management executives.
  • Excellent verbal and written communication skills.
  • Tech-savvy in use of multi media devices Android, iPhone, Tab, Projection.
  • Excellent skills on power point and Canva.
  • Ability to multitask and adapt in a fast-paced environment.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficient in Microsoft Office Suite.
  • Knowledge of social media platforms and leveraging it for the role as required.

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