Personal Assistant

4 days ago


Tiruppur, Tamil Nadu, India TEEMAGE BUILDERS PVT LTD Full time ₹ 3,00,000 - ₹ 3,60,000 per year
  • Manage the MD's calendar and schedule meetings, appointments, and travel arrangements.
  • Act as the first point of contact for the MD, screening and prioritizing communications.
  • Prepare correspondence, reports, and presentations on behalf of the MD.
  • Coordinate and manage special projects as assigned by the MD.
  • Conduct research and compile data to prepare documents and briefings for the MD.
  • Handle confidential information with discretion.
  • Anticipate the needs of the MD and proactively address issues that may arise.
  • Assist with personal tasks and errands for the MD as required.

Skills and Qualifications:

  • Excellent communication(verbal and written) skills.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Strong organizational and time-management skills.
  • Ability to multitask and prioritize daily workload.
  • Discretion and confidentiality.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Bachelor's degree preferred, but not required, with relevant work experience.

1. Project monitoring and control

  • Conduct regular site visits to inspect work progress, verify quality, and ensure adherence to design specifications and safety regulations.
  • Track key performance indicators (KPIs) and project milestones against the master schedule to identify any potential delays or deviations.
  • Prepare and maintain comprehensive project documentation, including daily reports, progress logs, issue logs, and records of materials used.
  • Utilize project management software (e.g., MS Project, Primavera) to track progress and update schedules as needed.

2. Coordination and communication

  • Serve as the primary point of contact for all project stakeholders, including project managers, subcontractors, vendors, and clients.
  • Coordinate the allocation and delivery of resources, such as materials, equipment, and manpower, to the site.
  • Facilitate regular progress meetings with the project team to discuss status, address challenges, and align tasks.
  • Communicate daily progress reports and escalate any critical issues or potential risks to the project manager promptly.

3. Quality and safety assurance

  • Assist in implementing and enforcing all health and safety protocols on-site to ensure a safe working environment.
  • Conduct quality checks to ensure that all construction work meets the required quality standards and specifications.
  • Collaborate with the engineering team to review and interpret technical drawings and plans.

4. Problem-solving and risk mitigation

  • Proactively identify potential project bottlenecks, conflicts, or risks, such as material shortages or design discrepancies.
  • Expedite and follow up on submissions, permits, and queries during the construction phase to prevent delays.
  • Provide technical support and assist in resolving site-related problems quickly and effectively.

Qualifications and skillsEducation and experience:

  • Bachelor's degree in Civil Engineering, Construction Management, or a related field.
  • [Number] years of experience in construction or project management, with a focus on coordination and on-site activities.
  • Experience with industrial construction projects is a plus.

Technical skills:

  • Proficiency in project management software (e.g., MS Project, Procore) and MS Office Suite (Word, Excel).
  • Ability to read and interpret blueprints, technical drawings, and specifications.
  • Basic knowledge of cost estimation and scheduling.

Soft skills:

  • Excellent organizational and time management skills to manage multiple tasks and deadlines.
  • Strong verbal and written communication skills for effective liaison with all stakeholders.
  • Attention to detail and a proactive approach to problem-solving.
  • Ability to work effectively both independently and as part of a collaborative team.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15, ₹30,000.00 per month

Benefits:

  • Food provided
  • Provident Fund

Education:

  • Bachelor's (Required)

Language:

  • Tamil (Preferred)

Work Location: In person



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