Admin/Store Executive
3 days ago
Key Responsibilities
Administrative Support:
Manage office supplies and procurement processes, including tracking inventory and coordinating with vendors.
- Maintain and organize filing systems, databases, and administrative records to ensure accuracy.
- Handle incoming and outgoing correspondence, such as emails, calls, and official letters.
- Schedule and coordinate meetings, appointments, and internal events, preparing agendas and keeping minutes.
Provide general administrative support to university departments and staff.
Store Operations:
Oversee daily operations of the university store(s), ensuring efficient workflow.
- Manage and control store inventory levels, including stock taking, ordering, and monitoring levels to prevent stockouts.
- Coordinate with suppliers and vendors for timely delivery of goods to the store.
Ensure store facilities are well-maintained, clean, and comply with safety standards.
Financial & Procurement:
Prepare and process invoices, delivery notes, and purchase orders.
- Maintain records of purchases, sales, and other financial transactions related to store operations.
Assist in tracking budgets, managing expenses, and preparing financial summaries.
Communication & Coordination:
Act as a liaison between university departments and external vendors, ensuring smooth communication.
- Coordinate with various departments for streamlined operations and workflow.
- Support HR in administrative tasks like managing leave records or assisting with onboarding, as needed.
Required Qualifications
- High school diploma or equivalent; a Bachelor's degree in Business Administration or a related field is often preferred.
- Proven experience in administrative and store operations, preferably within an academic or similar environment.
- Strong organizational, multitasking, and time-management skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software.
- Strong problem-solving and interpersonal skills.
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