Executive Operations/Accounts Executive

Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions.

Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff.

Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.

Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.

Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations.

Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)

Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.

Source new vendors for cost effective and quality services

Ensure timey clearance of all Vendors Invoices before the stipulated timeline.

Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline.

All Invoices to be submitted before 5th of every month

Maintaining FA inventory records and monthly FA audits.

Maintaining all work pertaining to school examinations and Board examinations

Co-ordination with Stores for raising the PO for timely execution

Assist reporting manager in preparing budgets & monitoring the actuals.

Kit selling & registration of new enrolment number

Selling of kit basis the enquiry number in ERP, collection of value of sale and issuing receipt to parent

Reconcile physical inventory of the kit on daily basis and maintaining records of the same

Registration & fees mapping

Registration of new admission and fees mapping of new admission

Collection of charges, issue of receipt to parent

Mandatory fees

Check fees assignment against global id

Collect mandatory fees & issue of receipt to parent

Coordination with vertex team for taking approvals on any exceptions

Main Fees: Cash/PDC/Cheque/EDC/Emendate reconciliation & deposition

Cash: Collect cash, reconcile with main cash ledger at end of each day, take sign off of Principal, send scanned document to Exec at Vertex

Deposit on next working day to CMS, CMS acknowledgement on deposit slip (Stamped), attach with the previous day's approved daily collection report and file.

Bank reconciliation: Attach scanned acknowledgement copy in ERP

PDC Entry:

Reconciliation of PDC & keep them in safe custody

PDCs to be deposited - on maturity date

Pull out physical cheques, pull out system report and segregate those PDCs

PDC to receipt conversion : Bank entry gets posted automatically for deposition

PDCs to be handed over to CMS, acknowledgement to be filed along with daily collection report

EDC:

Swiping of card and passing of collection entry in ERP, net of the bank charges

Bank reconciliation and MIS

Pull out Daily collection report

Reconcile with the physical cheques & cash in hand

Reconcile the Book balance and Cash balance on daily basis

Prepare MIS periodically and share with respective stakeholders

Cheque bounce

Look for reversal entries in bank statement

Give reversal entry in ERP

LC

Returning of PDC cheque to parents taking necessary acknowledgement, passing of reversal entry in ERP and attaching acknowledgment copy after scanning while passing of cancellation entry.

Raising of request for cancellation for E-mandate and passing of reversal entry in ERP.

Passing of CN is any for clearance of student ledger before issue of LC.

Optional Fees

Enquiry no. from RE/RO for fees like Trips, VIVA, External exam, Summer camp, SPA, Transportation fee

Pull database from ERP

Collect the fees, issue receipt to parent from ERP.

Job Type: Full-time

Pay: ₹300, ₹600,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Work Location: In person