Purchase Coordinator/ Purchase Assistant

Job Description

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Purchase Coordinator/ Purchase Assistant / Assistant Purchase Officer

Location: Chennai, Tamil Nadu, India
Employment Type: Full-time

Important:

It is certainly expected that you take time to read the complete description and instructions given below before applying.

Desired Candidate Qualification and Experience:

• Must have prior working experience of at least 3 years in Construction companies / Real estate development companies.
• Must have excellent familiarity and knowledge of construction materials, electrical, plumbing and sanitary fixtures, interior/finished materials and tools.
• Candidates whose previous job designation/nature of work includes any of Purchase assistant, Procurement assistant, Stores assistant, Material purchase assistant or related may apply.
• Qualification may be B.Com, BBA, BA or equivalent degree in English medium and full-time courses (part-time/distance education not considered).
• Good command over both English and Tamil is essential.
• Must have good working knowledge and experience in Excel.
• Prior working knowledge in Tally could be beneficial (not a must).
• Candidates with less than 3 years experience or who do not meet the above criteria please do not apply.

Day-to-Day Job Functions:

• Planning & procurement of construction project inventory/material needs and requirements.
• Planning & procurement of office purchase requirements.
• Preparation and processing of requisitions and purchase orders.
• Responsible for accounts payables with respect to suppliers, vendors and utilities (phone bills/electricity, etc.).
• Preparation of requests for quotation.
• Purchase order processing.
• Tracking and follow-up of order confirmations, delivery notes and invoice control.
• Resolving vendor grievances and claims against suppliers.
• Co-ordinate with the Project Manager on a daily basis to fulfil requirements, tracking deliveries and register/get feedback of quality issues.
• Co-ordinate with Cashier and Accounts Manager on a daily basis to take care of accounts payables.
• Discuss and obtain approval from the management on purchase requirements, purchases made and procurement planning.

Overall Job Responsibilities:

• Coordination with management and engineering department for material requirement schedule and to ensure uninterrupted flow of materials for execution of the project.
• Obtaining quotations from various suppliers; getting best price and good terms of supplies through good negotiation and relationship-building skills.
• Evaluation and preparation of comparative statement, getting approval from respective heads/Project In-charge for release of Purchase Orders.
• Periodical evaluation about suppliers in coordination with Project execution/engineering team, Planning team and Management.
• Monitoring the receipt of materials, proper storage and effective use of materials by execution team and prompt/immediate escalation to the Management in case of any wrongdoings/discrepancies.
• Ensure suppliers legal compliance in all aspects in our Purchases / Services and Purchase Invoice / Service Invoices.
• Coordination with accounts for Zero-Tolerance related to Legal/Regulatory compliance.
• Responsible for the purchasing of commodities by processing purchase orders and auditing invoices for accuracy.
• Periodically advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices and construction sites.
• Follows up on orders to ensure that materials are shipped and delivered on promised dates.
• Maintains records and follow-up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• May inspect products received for quality and quantity to ensure adherence to specifications.

Other Information:

• You will be responsible completely and expected to independently handle all activities related to Purchase/Accounts payable.
• You will need to own a two-wheeler and must be comfortable travelling.
• You will have to frequently present reports to the Management on the entire activities and processes handled by you.
• Office Timings: 9:15 AM to 6:30 PM (Mon-Sat) with two coffee breaks (11:30 AM & 4:30 PM) and a lunch break (1:30 to 2:30 PM). Office timings may extend in the evenings some days and very frequently on Saturdays.

Location Preference:

You will be a vital link in the day-to-day purchase/accounting processes, hence it is essential that you make yourself available in the office on all working days on time. Considering this, it is preferable if you reside in and around Kodambakkam, Ashok Nagar, Vadapalani or nearby areas unless you have a two/four wheeler and can commit to being on time on short notice in exceptional situations.

Why Work for Us Instead of a Larger Company?

• We are proud to be a small business by choice and hence we are much more nimble and receptive to change from creative inputs from our employees. At Subhiksha, there will/should be no management-employee divide. Your opinions will be heard by the company. Smart members of our team typically use this fact to their advantage by giving themselves a greater ability to influence the way Subhiksha operates.
• You will have much greater opportunities for your career growth working for us. If you can make the effort, we can support you in your drive for career growth in a shorter time than in a big company. We make sure those who make that 'extra difference' will always feel appreciated.
• In small businesses, you are exposed to the entire gamut of business, rather than just your function/department. At Subhiksha, we will provide you with opportunities to make a mark and feel the impact of your decisions and work on the overall business performance. We encourage you to take initiatives. What does this mean? Greater advancement in career path

Interviews are appointment based.

• Appointments will be communicated only through email.
• Please avoid walk-ins.
• Please avoid calling us to know your interview slot.
• Please understand that this is being done only so that everyone has a smooth and organized interview experience.

Thank you for your co-operation

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