Assistant Manager

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Assistant Facilities Manager, Soft ServicesAccount Management – Work Dynamics (India) What this job involves: Putting safety in your handsFirst things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.   Site operations ManagementCleanliness of sites to be maintained as per client requirementPest control and indoor plants management as per contractPrepare business reports to help the client for decision makingEnsure routing data update in tool as well as in physical recordsEnsure smooth transition of workspaces based on Business requirementsRecommend continuous quality improvement practices and implement Industry Best Practice operationsSupport other FM functions based on crisis as a cross function to balance eco system24/7 reachability in case of any emergency supportReport ManagementPlan and maintain repository for all data / informationPrepare business reports to help the client for decision makingSuggest / Recommend changes or inputs required to enhance / optimize processEnsure routine update of database for future referenceManpower ManagementEnsure sufficient manpower as per contractAttendance manual and application managementManage the morale of the team membersTreat team members equally and give equal opportunities Appraisal managementData ManagementStore and restore all data as required by clientShare required data for audits within stipulated periodMaintain data as per data retention polity Vendor ManagementMaintain professional rapport with all sub vendorsConduct KPI and record MOM on their performance on monthly basisEnsure a property risk management program including audits is implemented and maintainedAny incidents to be recorded and shared with CAPA reports Consumable stock ManagementEnsure Minimum Order Quantity is maintainedEnsure sufficient stock for routine operations are maintainedEnsure procurement on monthly / adhoc basis Ensure business continuityClient visit / Leadership visit Ensure to procure required materialsEnsure to arrange venue based on the requirementEnsure food & beverages are taken care of Ensure liason with Landlord, helpdesk for smooth entryTraining and DevelopmentEnsure to complete mandatory trainings for self as per organization requirement and appraisalEnsure down team to complete mandatory trainings for self as per organization requirement and appraisalPreserve training records and materials for future referenceBudget and billing managementTrack the budget monthly and ensure process the invoices as per agreed terms Follow up with vendor for timely submission of invoicesProcess the invoices after due diligenceTrack the invoices till payment and collate NDC for all vendors on quarterly basisLocation: On-site –Chennai, TNScheduled Weekly Hours:48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. 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We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.