Buyer - Raw Material

Techno-commercial Strategy and Initiatives 

• Understand the Techno-Commercial strategy and plan for Site 
• Contribute to the design of Techno-Commercial organization structure at Site level 
• Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan

Purchase Requisition (PR) Review 

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR 
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) 

Strategic Sourcing for Capex, Opex, Bulk Material & Services 

 Contribute to the strategic sourcing process by participating in activities such as: 

• Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category 
• Preparing the request for information (RFI) document for bidder evaluation 
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) 
• Preparation of the Request for Proposal (RFP) document 
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors 
• Technical and Commercial bid evaluation of vendors 
• Conducting fact-based negotiations/e-auction with shortlisted bidders 
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA 
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Contract Preparation and Order Placement 

• Prepare contract document as per stated protocols & standard templates 
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality 
• Maintain the contract document for future reference as per defined document management policy 
• Send the contract to vendor and all identified stakeholders 
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements 

Procurement through Rate Contracts: 

• Based on approved NFA, prepare, review and issue rate contracts 
• Prepare master outline agreement (OA) in ERP system based on rate contract 

Post Order Management 

• Prepare Billing Break Up and get it uploaded in SAP, if applicable 
• Expediting of ordered materials for timely delivery 
• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery 
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. 
• Facilitate closure of contracts and take necessary actions 
• Manage inbound logistics services for other Ex-Works Domestic Supplies 
• Execute contingency plans in case of immediate business requirements  

Supplier/ Vendor Identification and Onboarding 

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation 
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments 
• Check details of forms submitted by vendor for their completeness and validity of documents 
• Interact and take approval of Quality/ User/HSE department for vendor assessment if required  
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor 
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP 

 Supplier/ Vendor Performance Management 

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: 

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated 
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment 
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level 
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters 
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement  

Supplier/ Vendor Engagement  

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business  

Risk Management 

• Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) 
• Evaluate & prioritize the identified risks on their likelihood, impact and controllability 
• Prepare risk mitigation plan and update the category risk register 

Any graduation degree, Preferable B. Tech 

3-7 Years of overall work experience.