Sr Specialist Transportation

PRIMARY FUNCTION

Responsible for researching Transportation shortage, Overage, Pilferage and damage receiving exceptions, determine carrier liability and process carrier claims. Review claims reporting and identify shortage trends. Reconciles Claims database and the Claims Receivable Account to the General Ledger. Resolve Freight on Hand Notices. Ensure Transportation Service Providers are notified of shortages and damages following Target Corporation Transportation contracts.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Claims Research – Review shortage and damage receiving exceptions forwarded on by the

Accounts Payable Business Units. Determine final decision on carrier versus vendor liability by analyzing the Transportation Service Providers receiving documents, Distribution Center/Store delivery documents, carrier contracts, and damage notifications from the Distribution Centers, Stores, and Non-retail. Research systems such as: (View Receipts Reports, EPOM, Accounts Payable TAP System, Altair, Open Image, RTS, and Internet) to resolve shortage by locating misships. Provide follow-up shortage research for prepaid shipments delivered by Target Corporation's contract carriers to resolve shortage issues. Research EDI transmittal errors and unscheduled purchase order issues. Resolve Distribution Center receiving problems and errors. Understand and stay current on Target Corporation contracts as it pertains to loss and damage.

1. Ensure Claims are filed timely and accurately – Prepare carrier claim documentation and file with carriers. Document claims information in the database. Enter Super Target/exception claims into the FIRM system. Process checks for payment of claims.

2. Claims Collection and Resolution –Communicate with carriers on receiving acknowledgements to ensure the transportation provider has all the necessary paperwork to research the claim. Responsible for follow-up with the Transportation Service Providers and Accounts Payable to resolve open claims. Research and respond to Transportation Service Providers declinations in a timely manner. Monitor monthly open claims statement and work with Transportation Service Providers to collect payment. Create spreadsheets on a quarterly basis to aid in the resolution of claims. Participate in conference calls with Transportation Service Providers to resolve claims issues. Compile claims information for write-offs and negotiations of claims settlements. Work with the Distribution Centers, Accounts Payable, Transportation Service Providers, Stores, Non-retail accounting and Vendors to reduce denied claims and improve the information provided on problem shipments.

3. Communication – Responsible for developing a strong working relationship with the
   
   Transportation Service Providers claims staff and reps, Vendors, Accounts Payable Business
   
   Units, Asset Protection, Marketing and Distribution Centers, Stores, , and Non-retail partners to identify shortage trends. Prepare backup information for write-offs/negotiations. Receive and respond to E-mail questions from carriers and also from internal partners in a timely and consistent manner. Communicate problem issues with Transportation Management and Claims teammates. Partner with the merchants on how to resolve loss and damage claim
   
   issues.

4. Contracts – Work with Business Partner Management on interpreting the Target contract
   
   language, and its application to loss/damage claims. Stay current on old and new contracts and convey contract language to carriers to back up carrier claims.

5. Financial Reporting – Reconcile TRCLM (Carrier Claims Focus database) and Claims
   
   Receivable account against the General Ledger. On a weekly basis, check Focus against the
   
   Accounts Payable system to insure all open/closed claims are posting to the AP system.

6. Resolve Freight On Hand Notices – Research and resolve the On Hand Notices for all locations.
   
   Partner with the Transportation Service Providers to determine why the freight was not
   
   deliverable. Work with Transportation Operations, Marketing, Distribution Centers and Stores to resolve delivery issues. Communicate with the carrier confirming the disposition of the freight and ensuring that the freight is moved timely in order to avoid additional storage charges.

7. Accounts Payable Issues - Monthly visits/conference calls/training sessions with AccountsPayable as requested. Discuss specific vendor and Transportation Service Providers shortage and damage issues. Partner with Accounts Payable/Transportation Liaison to resolve claims issues.

REPORTING/WORKING RELATIONSHIPS:

Reports to the Manager of Transport Claims.

Communicates and works directly with the Transportation Service Providers, Distribution Centers, Stores, Accounts Payable, General Accounting, Internal Audit, Inventory Control, Asset Protection, Merchants, Risk Management, Vendor Operations, Marketing, , Non-retail partners and all Target Corporation Transportation personnel.

JOB REQUIREMENTS:

• Commerce Degree
• 0 - 1 year AP experience
• Accounting and Analytical skills
• Strong interpersonal and communication skills (verbal and written)
• Problem solving and critical thinking
• Excellent business writing skills
• Strong teamwork and conflict resolution skills
• Team player
• High sense of urgency/initiative

DESIRED REQUIREMENTS:

Proficient using Excel

SAP knowledge

Previous Freight Claims experience

Data Analytics