Talent Acquisition Administrator

Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure and resilient private, public or hybrid cloud. With strong technical and functional consulting services, and world-class monitoring and automation, Syntax serves some of North America's largest corporations across a diverse range of industries. Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM and other global technology leaders.

Talent Acquisition Administrator/Coordinator – Hybrid: Hyderabad

As part of our India Talent Acquisition Team, you'll play a key role in supporting our recruitment process and ensuring a seamless hiring experience for candidates and hiring managers.

Are you detail-oriented, organized, and passionate about supporting talent acquisition initiatives? If yes, we want YOU to join our vibrant team as a Talent Acquisition Administrator/Coordinator

Key Responsibilities

Recruitment Coordination:

• Schedule and coordinate interviews between candidates, hiring managers, and interview panels, ensuring timely communication and attention to detail.
• Assist in managing the end-to-end recruitment process, including offer letters, background checks, and onboarding documentation.
• Maintain accurate candidate data and documentation in the Applicant Tracking System (ATS).
• Oversee and manage the full interview scheduling process, including coordinating complex schedules across multiple time zones.
• Ensure all candidates are informed and prepared for interviews, providing necessary materials or details to enhance their experience.
• Act as a liaison between recruiters, hiring managers, and candidates to ensure timely communication and alignment.

Candidate Management

• Maintain and update candidate records in the Applicant Tracking System (ATS) with high accuracy.
• Handle sensitive candidate information with discretion and professionalism.
• Serve as the primary point of contact for candidates throughout the hiring process, ensuring they receive timely updates and excellent support.

Stakeholder Communication:

• Serve as a point of contact for candidates, ensuring they receive updates and support throughout the hiring process.
• Collaborate with recruiters, hiring managers, and HR teams to ensure alignment on timelines and candidate experience.
• Communicate interview schedules and logistics to all stakeholders effectively.

Reporting, Data Management and Analytics:

• Generate and maintain detailed recruitment reports, including metrics such as time-to-fill, candidate pipeline status, and hiring progress.
• Analyze recruitment data to identify trends and areas for improvement.
• Analyze recruitment data to identify process bottlenecks and provide actionable insights to the Talent Acquisition team.
• Provide weekly, monthly, and ad-hoc reports to the Talent Acquisition Lead and other stakeholders.

Process Optimization:

• Identify opportunities to streamline administrative and coordination processes for improved efficiency.
• Support the implementation of new tools or practices to enhance the candidate and recruiter experience.

Administrative Support:

• Handle recruitment-related correspondence, including interview invitations, rejection emails, and onboarding communication.
• Ensure compliance with company policies and local labor laws in all recruitment activities.

Process Improvement

• Identify inefficiencies in administrative and coordination tasks and propose solutions to improve workflows.
• Collaborate with the recruitment team to enhance the candidate and hiring manager experience.
• Support the implementation of new recruitment technologies or tools.

Compliance and Documentation

• Ensure compliance with local labor laws and company policies in all recruitment-related activities.
• Maintain accurate and up-to-date documentation, including offer letters, background check records, and onboarding paperwork.
• Perform regular audits of recruitment processes to ensure adherence to compliance standards.

Stakeholder Management

• Build strong relationships with hiring managers and department heads, ensuring their recruitment needs are met effectively.
• Partner with recruiters to ensure alignment on hiring goals and strategies.
• Act as a trusted advisor to stakeholders on scheduling, processes, and candidate communication.

Candidate Experience Enhancement

• Develop strategies to improve the overall candidate experience, ensuring a seamless and professional hiring journey.
• Address and resolve candidate concerns or feedback during the recruitment process.
• Assist in creating standardized email templates and communication guidelines for consistent candidate engagement.

Vendor and Tool Management

• Coordinate with external vendors, such as background check providers, to ensure smooth operations.
• Manage relationships with ATS or other recruitment tool providers to troubleshoot issues or drive enhancements.

Event Support

• Support recruitment events such as career fairs, open days, and virtual hiring events by managing logistics, communication, and post-event follow-ups.

Senior-Level Candidate Coordination

• Manage the recruitment process for senior-level or executive candidates, ensuring discretion and high-touch experience.
• Coordinate with leadership for senior candidate evaluations and debriefs.

Additional Responsibilities

• Stay updated on recruitment trends and best practices to continuously improve processes.
• Collaborate on special projects or initiatives assigned by the Talent Acquisition lead.

Skills and Qualifications

Required:

• Experience: Minimum 4-6 years in recruitment coordination, HR administration, or related roles.
• Education: Bachelor's degree in HR, Business Administration, or a related field.
• Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with Applicant Tracking Systems (ATS).  SuccessFactors / Smart Recruiters ATS experience a plus.
• Strong MS Excel skills a must.

Preferred:

• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, ensuring effective collaboration with stakeholders across all levels.
• Analytical mindset with the ability to generate and interpret recruitment data.
• A proactive approach to problem-solving and process improvement.

Why Syntax?

Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.  

• Competitive, above-average compensation
• Global tourist: With us, you can also work from abroad from time to time
• Flexible working time models, home office
• Attractive benefits, e.g. company pension scheme or various health offers
• A modern environment in which the "you" is part of it
• Open feedback culture, flat hierarchies and a motivated team
• Individual career planning with continuous training and coaching on the job

You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team