ST – Admin
2 weeks ago
Position: ST – Admin (EA – Executive Assistance) (CE25SF RM 3540)
Job Description:
We seek a highly organized and detail-oriented Administrative Assistant to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions.
This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion.
Essential Responsibilities
- Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies.
- Manage complex calendars, including scheduling and coordinating meetings, appointments, and events.
- Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion.
- Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation.
- Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup.
- Assist with planning and executing corporate events, from vendor coordination to venue management.
- Prepare, format, and manage various documents, including reports, presentations, and communications.
- Maintain filing systems and ensure accurate records management.
- Prepare and process invoices and support vendor setup and coordination.
- Support broader team initiatives, programs, and continuous improvement efforts.
Qualifications / Requirements
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools.
- Strong organizational and multitasking skills with an ability to prioritize effectively.
- Excellent verbal and written communication skills.
- High level of discretion and confidentiality.
- Adaptable and responsive to changing work priorities and environments.
- Keeping attention to detail and a commitment to accuracy in all tasks
Experience
2–5 years of experience in administrative roles, with proven experience supporting senior-level executives.
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Job Category: Others
Job Type: Full Time
Job Location: Bangalore
Experience: 2 - 5 Years
Notice period: 0-15 days
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