Procurement Officer

Procurement Cycle and Services

Review Purchase Requisitions (PRs) raised from KSA, UAE and Oman plants and clarify any

incomplete details.

Issue RFQs through the vendor portal (Jaggaer) to suitable suppliers in coordination with local

procurement team.

Coordinate with respective end users to clear any pre-bid queries in a timely manner.

Support suppliers in accessing Jaggaer and submitting their quotes.

Acquire required vendor quotations as per agreed bid closing date.

Follow up with the end users to complete the technical evaluation in a timely manner.

Coordinate the end-to-end procurement cycle, ensuring timely and cost-optimized

fulfilment of requirements as per agreed SLAs.

Supplier Selection

Analyse quotations and conduct commercial evaluation based on price, quality, delivery, and

terms.

Negotiate with vendors to ensure best value for the Organization.

Provide inputs to the Procurement Manager and acquire supplier selection approval.

Purchase Order (PO) Management

Award the PO in Jaggaer and follow up on required PO approvals in SAP as per applicable

DoA, ensuring PO release in a timely manner.

Ensure timely PO acknowledgement in Jaggaer from the vendors.

Implement and coordinate relevant invoice processing activities in liaison with Finance,

including advance/DPR processing, to ensure vendors receive their timely payments as per the

PO terms.

Follow up closely with suppliers and/or logistics service providers and relevant stakeholders ensuring timely delivery to plants as per PO agreed delivery date.

Supplier Database

Assist in expanding the supplier database through market research and supplier credential

updates, ensuring the database is current and comprehensive.

Maintain market awareness of suppliers, authorized dealers, traders, etc. to establish a reliable

supplier network for tail spend.

Compliance & Governance

Adhere to all relevant organizational and departmental policies, processes, standard operating

procedures and instructions so that work is carried out to the required standard and in a

consistent manner fully aligning to the local country procurement regulations.

Health, Safety, Security & Environment

Adhere to all relevant health, safety, security and environmental procedures, instructions and

controls and implement the same to vendors through PO terms so that the safety of employees

and environmental compliance can be guaranteed.

Related Assignments

Perform additional tasks as required by the organization

5. COMMUNICATION & WORKING RELATIONSHIPS:

Internal:

Collaborate closely with regional Supply Chain teams (KSA, UAE, Oman), Corporate Supply

Chain, Plant Operations, Maintenance, IT, IMS, Internal Audit, and Finance teams, etc.

External:

Build and maintain strong relationships with suppliers, logistics providers, and any other external

stakeholders.

6. QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

Bachelors degree preferably in Science/Engineering or Material/Supply Chain

Management.

CIPS or equivalent certification is preferred.

Minimum Experience:

3-6 years of procurement experience involving both local and international sourcing

activities.

Experience working with Middle East markets (KSA, UAE, Oman) is preferred.

Skills:

Proficiency in English is mandatory.

Understanding of the ERP & Vendor Portal systems (preferably SAP & Jaggaer).

Knowledge of procurement terms and conditions.

Ability to understand the material with a sourcing perspective.

Planning and organizing skills.

Communication skills.

Ability to develop relationships with new vendors.

Attention to detail.

Process orientation.

Team Player with ability to work with multi-national teams.

Good negotiation skills.

Awareness of Quality, Occupational health and safety and environmental requirements.

Understanding of procurement related risks and its possible mitigations.