Accountant

A. Financial Accounting & Day-to-Day Bookkeeping

1. Accurately record all financial transactions including purchases, sales, payments, receipts, credit notes, and journal entries in Tally ERP.

2. Ensure compliance with standard chart of accounts and proper narration for traceability and audit purposes.

3. Maintain and update subsidiary ledgers (Accounts Payable/Receivable), reconcile balances regularly with vendor/customer statements.

4. Track advance payments, security deposits, debit notes, and credit notes to ensure correct application and closure.

5. Assist in month-end and year-end closing processes including accruals, adjustments, and preparation of schedules.

B. Banking Operations & Fund Transactions

1. Handle day-to-day banking functions such as cheque deposit/clearance, NEFT/RTGS payment preparation, and online banking entries.

2. Monitor daily cash and bank balances, ensuring timely update of bank books and petty cash registers and report the same to the reporting manager.

3. Reconcile company bank statements with the ERP data; highlight discrepancies and coordinate resolutions with the bank.

4. Support treasury reporting by providing inputs for daily fund positions and payment schedules.

C. GST Compliance & Filing Support

1. Compile and verify monthly purchase and sales data for GST filings (GSTR-1, GSTR-3B).

2. Reconcile GSTR-2B with purchase registers and coordinate with vendors to resolve mismatches or missing ITC.

3. Maintain proper documentation including GST invoices, e-way bills, debit/credit notes in line with compliance norms.

4. Assist in the preparation of annual GST return (GSTR-9/9C) and GST audit workings.

D. TDS Compliance & Reporting

1. Ensure timely deduction of TDS for applicable transactions including contractor payments, professional fees, rent, etc.

2. Prepare TDS challans, file monthly returns (Form 24Q/26Q), and support issuance of Form 16A to vendors.

3. Maintain TDS deduction register and coordinate with vendors for TDS reconciliation or form requests.

4. Assist in handling TDS queries, notices, or corrections received from the Income Tax portal.

E. MIS & Internal Reports Preparation

1. Prepare periodic reports such as: Payables & Receivables aging reports, Daily payment/receipt summaries, GST input credit utilisation statements and Cash flow reports etc.

2. Assist in preparing cost center-wise or department-wise expense analysis reports.

3. Contribute to budget tracking by providing expense classification and comparison with approved limits.

F. Statutory & ROC Support (in coordination with Manager & CS)

1. Compile and maintain records for ROC filings including financials, board resolutions, and director details.

2. Assist in gathering data for forms such as AOC-4, MGT-7, and DIR KYC and ensure proper documentation.

G. Costing Assistance

1. Assist in preparation of cost sheets for various products/components by collecting data on raw material, labour, and overhead.

2. Maintain costing templates, BOM-level cost break-ups, and update landed cost data for procurement inputs.

3. Track standard vs. actual costs for major product lines and report discrepancies.

H. Audit Support & Documentation

1. Prepare audit schedules and respond to data requests from internal/external auditors.

2. Ensure accurate maintenance of voucher files, challans, invoices, and other supporting documents in physical and digital formats.

3. Rectify queries raised during audits, under the guidance of the Manager.

I. Payroll & Labour Compliance Support (in coordination with HR)

1. Process salary inputs in the system and generate monthly salary statements for employee payout.

2. Deduct applicable TDS, PF, ESIC, and PT as per laws and ensure timely deposit of statutory dues.

3. Support full & final settlements, bonus accounting, and coordinate Form-16 issuance.

J. Internal Control, SOP Compliance & ERP Hygiene

1. Follow Standard Operating Procedures (SOPs) for all accounting activities—invoice booking, approvals, payment processing.

2. Ensure proper authorization for all transactions and maintain segregation of duties in financial operations.

3. Update ERP/Tally masters periodically for vendors, ledgers, HSN codes, and tax rates in consultation with the Manager.

Participate in monthly ERP reconciliations for stock, WIP, GRNs, and advances.

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