Account Executive

2 weeks ago


India Dentalkart Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Account Executive – Invoicing & ReconciliationLocation: Chhatarpur, Delhi________________________________________Key Responsibilities1. Invoice Data Management

  • Collect, compile, and verify invoices from asset and service vendors on a daily/weekly basis.
  • Maintain a master register of invoices, mapping them to purchase orders, delivery dates, and payment status.2.

Reconciliation & Coordination

  • Perform 3-way reconciliation (PO, GRN, Invoice) to ensure invoice correctness.
  • Flag mismatches in value, quantity, or duplicate billing and escalate for resolution.
  • Liaise with finance, warehouse, and procurement teams for clarifications.3.

Payment Support

  • Prepare structured approval decks and payment summary sheets for management sign-off.
  • Track aging of pending payments and coordinate with accounts team for processing.
  • Maintain records of credit note adjustments, deductions, and claims.4.

Reporting & Audit Trail

  • Generate and share weekly and monthly MIS reports for invoice clearance status, vendor performance, and payment TATs.
  • Ensure 100% audit-readiness of all entries – no missing documents or unrecorded liabilities.5.

System & File Management

  • Ensure all reconciliation and payment records are digitally filed with traceability and access controls.
  • Maintain folders on shared drives or ERP systems, if applicable.________________________________________Experience & Background
  • 1–3 years experience in MIS, accounts, or operations support roles
  • Familiarity with invoice reconciliation, vendor coordination, and approval workflows
  • Background in eCommerce, warehousing, logistics, or service industry is preferredSkills Required
  • Advanced Excel proficiency (pivot, VLOOKUP, filters, formatting)
  • High attention to detail, ability to track high-volume transactional data
  • Strong documentation and coordination skills
  • Ability to work with tight timelines and cross-functional dependencies

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