Export Documentation Officer

2 days ago

Phaltan, Maharashtra, India Govind Milk & Milk Products Full time

Company Name: Govind Milk & Milk Products Pvt. Ltd.

Job Description: Export Documentation Officer

Work Location: Phaltan

Reporting to: Manager

Experience: 1-5 years of experience

Key Responsibilities:

  • Prepare, verify, and manage export documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin, Insurance, and other regulatory documents.
  • Handle dairy/FMCG-specific export documents such as Product Analysis Reports, and FSSAI-related documentation.
  • Coordinate with CHAs, freight forwarders, shipping lines, and cold-chain logistics providers for timely and compliant shipments.
  • Ensure compliance with DGFT, Customs, FSSAI, APEDA (if applicable), and importing country regulations.
  • Monitor shipment schedules, track containers, and update internal teams and overseas customers.
  • Coordinate with banks for LC documentation, export bills, and realization of export proceeds (e-BRC).
  • Liaise with production, quality, QA/QC, finance, and logistics teams to ensure timely dispatch of perishable goods.
  • Handle documentation discrepancies, amendments, and customer queries related to shipments.
  • Maintain accurate records of export shipments, documentation, and compliance reports.

Required Skills & Qualifications:

  • Bachelors degree in Commerce, Business Administration, or a related field.
  • 1-5 years of experience in export documentation within FMCG / Food processing industry.
  • Strong knowledge of INCOTERMS, customs procedures, cold-chain logistics, and export compliance.
  • Familiarity with FSSAI regulations, food safety norms, and international food export requirements.
  • Proficiency in MS Excel, ERP systems, and export documentation software.
  • Good coordination, communication, and problem-solving skills.
  • High attention to detail and ability to work under strict timelines.

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