Purchase Manager

4 hours ago

Mumbai, Maharashtra, India Aufside Hospitality Full time ₹ 12,00,000 - ₹ 36,00,000 per year

We are hiring a Purchase Manager for our Mumbai location, with 5-10 years of experience in the F&B industry.

The Purchase Manager is responsible for overseeing the procurement of all food, beverage, and non-food items for the restaurant, ensuring timely availability, quality consistency, and cost efficiency. The role requires strong vendor management, negotiation skills, and knowledge of F&B purchasing standards aligned with fine dining operations.

Key Responsibilities:

Procurement & Vendor Management:

  • Source and procure all raw materials, ingredients, beverages, and operating supplies as per brand quality standards.
  • Identify, evaluate, and maintain relationships with reliable suppliers and vendors.
  • Negotiate pricing, credit terms, and delivery schedules to ensure cost control and timely supply.
  • Conduct periodic vendor performance reviews and maintain approved vendor lists.

Inventory & Cost Control:

  • Coordinate with the kitchen, bar, and operations teams to plan purchase requirements based on consumption trends.
  • Monitor inventory levels and ensure optimal stock without over-purchasing or stockouts.
  • Maintain accurate purchase records and cost analysis reports.
  • Support cost control initiatives and track purchase-to-sale ratios to maintain profitability.

Quality & Compliance:

  • Ensure all purchased items meet company specifications and food safety standards.
  • Conduct regular quality checks on delivered goods in coordination with the culinary team.
  • Ensure adherence to FSSAI, HACCP, and other compliance requirements related to sourcing and storage.
  • Maintain documentation for vendor certifications, hygiene audits, and statutory compliance.

Coordination & Documentation:

  • Work closely with Finance for purchase order approvals, invoice processing, and payment schedules.
  • Collaborate with the culinary and bar teams for special menu requirements, seasonal items, or event-specific sourcing.
  • Maintain transparent records of purchase orders, quotations, and delivery notes for audits.

Strategic Planning:

  • Identify cost-saving opportunities without compromising quality.
  • Research new suppliers, products, and market trends to enhance menu offerings and profitability.
  • Contribute to sustainability initiatives — such as sourcing local and eco-friendly products.

Qualifications & Skills:

  • Bachelor's degree in Supply Chain Management, Hotel Management, or a related field.
  • 5-10 years of experience in F&B procurement, preferably in fine dining or hospitality setups.
  • Strong negotiation and vendor management skills.
  • Sound knowledge of food and beverage categories, perishables, and kitchen operations.
  • Proficiency in MS Excel, inventory software, and POS back-end systems.
  • Excellent communication and coordination abilities.

Key Competencies:

  • Cost Optimization & Analytical Thinking
  • Vendor Relationship Management
  • Attention to Detail & Quality Focus
  • Strategic Sourcing
  • Time Management & Planning
  • Integrity & Accountability

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