Travel Desk Executive

4 hours ago

Haridwar, Uttarakhand, India Akums Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Position Summary

We are seeking a dynamic and detail-oriented Travel Desk Executive to manage all travel and vehicle-related operations for the organization. The role involves arranging domestic and international travel (air, train, bus), booking accommodations, coordinating visa and forex requirements, and overseeing the management of company vehicles and cab services. The candidate will also be responsible for vendor coordination, compliance documentation, and generating detailed MIS reports.

Key Responsibilities

  1. Travel Arrangements (40%)

  2. Booking domestic and international air, train, and bus tickets

  3. Hotel reservations and coordination for accommodation
  4. Managing visa applications and renewals
  5. Handling foreign exchange requirements
  6. Ensuring cost-effective travel solutions in line with company policy

  7. Coordinating with travel agents, airlines, and third-party vendors

  8. Vehicle Management (50%)

  9. Managing local cab and car movement for employees and guests

  10. Overseeing vehicle maintenance schedules and documentation
  11. Handling compliance requirements related to company vehicles
  12. Maintaining accurate logbooks and fuel records

  13. Coordinating with transport vendors for bookings and services

  14. MIS & Compliance Reporting (10%)

  15. Preparing daily/weekly/monthly travel and vehicle MIS reports

  16. Maintaining contracts, service agreements, and renewals with vendors
  17. Ensuring adherence to internal travel policies and budget control

Desired Candidate Profile

Education

  • Graduate in any discipline
  • Degree or Diploma in Travel & Tourism preferred

Work Experience

  • 23 years of relevant experience in travel coordination and vehicle management
  • Experience in handling vendor negotiations and travel documentation
  • Exposure to both domestic and international travel processes

Skills & Competencies

  • Strong communication and interpersonal skills
  • Good analytical and negotiation skills
  • Excellent organizational ability and attention to detail
  • Ability to work under tight deadlines and urgent requirements
  • Proficiency in MS Excel and report generation
  • IATA Certification (preferred but not mandatory)

Other Details

  • Should be comfortable coordinating during non-working hours when required
  • Prior experience managing company cabs or fleet is an added advantage

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