Executive Assistant

7 days ago

Bengaluru, Karnataka, India MANN+HUMMEL Full time

Main Tasks
  • Manage highly dynamic calendars of regional and global executives by assisting in scheduling the meetings, co-ordinating for agenda, calendar updates, rescheduling meetings etc.
  • Prioritize, follows up of incoming topics and driving the tasks with stake holders and report the outcome to the Executives, including those of a sensitive or confidential in nature
  • Preparation of timely and accurate presentations or reports using MS office applications
  • Ability to handle queries in absence of Executives, participate in meetings on behalf of Executives, prepare minutes of meetings and follow-ups
  • Travel Assistance includes flight booking, hotel reservations, visa arrangements, flight checkins, travel itineraries / agenda, end to end travel management
  • Assists in organizing and coordinating of senior management team meetings, off-sites, necessary arrangements of meetings like booking conference room, checking on IT requirements and other meeting requirements
  • Performing other tasks according to the direct supervisor.
  • Proactive stake holder management
  • Accountable for regular reporting and monitoring of designated tasks/tickets
  • Adheres to M+H Values and follows the guidelines of M+H Code.
Skills File Management Systems Scheduling Recordkeeping Communication Systems Management Document Control Customer Service Documentation Data Entry Office Software Proficiency Project Coordination Experience
  • Education/university degree in relevant field
  • Minimum 1-4 years of experience as Executive Assistant or Business Assistant in a multinational organization.
  • Hands on experience in working with Management and Senior Executives
  • Capable of maintaining discretion and confidentiality in all topics
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
  • Experienced in Shared Service Centre environment (ticketing tool, SLA KPIs)
  • Hands on experience in documentation using MS Office (Outlook, Excel, Powerpoint, Word,..)
  • Good Team player, service mindset & customer centric approach, flexibility, good time management, process oriented thinking, stress management
  • High standards of communication skills both written and spoken English
  • German/ French language skills will be an added advantage
  • Willingness to work in shifts (Asian, Europe & US timezones)

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