Purchase Executive

1 week ago

Chennai, Tamil Nadu, India IPSCOM Returnable Pvt. Ltd Full time ₹ 20,00,000 - ₹ 25,00,000 per year

Role & responsibilities

1. Procurement & Sourcing

  • Manage procurement for:
  • Plastic materials: pallets, injection-moulded crates, thermoformed trays, corrugated sheets, and boxes.
  • Returnable packaging kits.
  • Customized metal pallets, trolleys, and metal sheets.
  • Ensure on-time sourcing of all packaging and metal-related components to meet deployment requirements.
  • Coordinate import purchases, including liaison with clearing agents and courier services.

2. Vendor Development & Management

  • Identify, develop, and qualify new vendors for cost, quality, and delivery performance.
  • Build and maintain long-term, performance-driven relationships with suppliers.
  • Conduct vendor visits for audits and product validation.
  • Monitor vendor compliance with service levels, quality standards, and contractual obligations.
  • Drive continuous cost-reduction initiatives through vendor optimization and market intelligence.

3. Purchase Operations & Documentation

  • Raise and manage:
  • Material Requisition Orders (MRO)
  • Purchase Orders (PO)
  • Debit/Credit Notes
  • Goods Receipt Notes (GRN) and Goods Inward Notes (GIN)
  • Verify purchase bills for accuracy in rates, quantities, discounts, freight charges, tax compliance, and alignment with GIN and PO.
  • Handle purchase returns and adjustments as needed.
  • Ensure timely closure of monthly purchase cycles and submission of all reports to Finance, Accounts, and Management.

4. Payment & Financial Coordination

  • Plan and track vendor payments to ensure timely processing.
  • Coordinate closely with Finance to reconcile bills, taxation details (e.g., GST, excise), and settlement of credit/debit notes.

5. Procurement & Cost Control

  • Conduct regular purchase and cost analysis to identify savings opportunities.
  • Cut costs for both existing and new products.
  • Optimize procurement processes to improve efficiency and reduce lead times.

6. Compliance & Policy Implementation

  • Develop and enforce purchasing policies, procedures, and best practices.
  • Ensure adherence to internal controls and audit readiness across all procurement functions.

7. Miscellaneous

  • Perform any additional tasks as assigned by management.

Preferred candidate profile

  • B.E. Mechanical Engineering with 35 years of experience in procurement and supply chain management, preferably in the packaging or automotive industry (Indirect sourcing).
  • Strong experience in packaging material procurement, supplier strategy, cost estimation (bottom-up costing), negotiation, and vendor evaluation.
  • Expertise in vendor management, identifying alternative suppliers, and re-evaluating existing vendors.
  • Proficiency in MS Excel and PowerPoint is highly desirable.
  • Attention to detail.
  • Excellent communication and interpersonal skills.

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