Manager - Secretarial

Job Title: Manager – Secretarial Function: Legal Reports To: Senior General Manager – Legal Location: Head Office, Mumbai Travel Required: 25% þ 50% ☐ 75% ☐
About DHL Blue Dart Express India At Blue Dart, we go beyond delivering shipments—we deliver trust, precision, and excellence. As India's most reliable express logistics provider, we empower commerce by reaching over 56,000+ locations across India and connecting to 220+ countries through our global DHL network. Backed by the strength of DHL Group, we bring together international standards with deep local expertise. Our dedicated Boeing freighter fleet, 12,000+ vehicles, and best-in-class service ensure time-definite delivery that businesses and customers count on every day. We are proud to be consistently ranked among India's Top 100 Great Places to Work and recognized as part of the DHL Group's Top Employer certification across multiple regions. Being an Employer of Choice is not just a goal—it's a fundamental part of who we are. We are committed to creating a workplace where people feel valued, empowered, and proud to belong. If you're looking to join a purpose-led, people-first organization that shapes India's supply chain with integrity and care—Blue Dart is where you belong.
Position Overview The Manager – Secretarial is responsible for overseeing secretarial activities, ensuring adherence to corporate governance norms, and compliance with company law, SEBI, Stock Exchange, and other statutory requirements. The role involves managing Board and Committee meetings, ensuring timely filings, and safeguarding statutory records, while also guiding and mentoring subordinates for effective performance.
Job Purpose To ensure complete compliance with statutory, regulatory, and corporate governance requirements while managing secretarial operations, safeguarding legal records, and enabling effective stakeholder management.
Key Roles & Responsibilities Compliance Management:

• Ensure adherence to all statutory, legal, and regulatory requirements under the Companies Act, SEBI, and Stock Exchange.
• Prepare and file Annual Reports, Directors' Reports, Annual Returns, and other statutory filings within prescribed timelines.
• Liaise with regulatory bodies such as the Registrar of Companies, Company Law Board, and other authorities to ensure smooth compliance.
• Monitor changes in legislation and regulations, providing timely updates and guidance to management.

Corporate Governance:

• Support in organizing and conducting Board Meetings, Audit Committee Meetings, AGMs, Shareholder Meetings, Investor Grievance Committee, and Compensation Committee in line with statutory norms.
• Ensure compliance with corporate governance requirements and timely dissemination of information to stakeholders.
• Provide secretarial support to the Board and its committees, including drafting agendas, preparing minutes, and ensuring timely circulation of materials.

Records & Documentation:

• Maintain and update Statutory Registers as per the Companies Act.
• Ensure safe custody of critical documents including original agreements, court orders, certificates of incorporation, and other legal records.
• Implement robust systems for document management and retrieval.

Stakeholder Management:

• Collaborate with internal departments and external stakeholders to ensure smooth execution of secretarial and compliance responsibilities.
• Act as a point of contact for regulators, auditors, and legal advisors.
• Facilitate effective communication between management, the Board, and shareholders.

People Development & Leadership:

• Provide direction, guidance, and support to subordinates for effective discharge of their responsibilities.
• Continuously monitor team performance, identify key performers, and provide coaching and mentoring support.
• Foster a compliance-driven, performance-oriented culture within the team.

Qualifications & Experience Education:

• Essential: CS (Company Secretary) qualification
• Preferred: Additional legal or compliance certifications

Experience:

• 5–8 years of experience in secretarial and compliance roles, preferably within listed companies or regulated industries

Skills & Capabilities Core Technical Skills:

• In-depth knowledge of Companies Act, SEBI guidelines, and Stock Exchange compliance requirements
• Strong expertise in statutory filings, corporate governance, and secretarial practices
• Proficiency in drafting agendas, minutes, reports, and statutory documentation
• Hands-on experience in maintaining Statutory Registers and managing digital compliance systems
• Ability to liaise effectively with regulators, auditors, and legal authorities

Behavioural Competencies:

• Strong stakeholder management and communication skills
• High attention to detail and accuracy in compliance and documentation
• Integrity-driven with a strong sense of accountability
• Ability to mentor, coach, and inspire teams effectively
• Organized, process-oriented, and adept at managing multiple priorities under tight deadlines

Key Performance Indicators

Sr. No.

Key Result Area

Key Performance Indicator (KPI)

1

Compliance Management

100% adherence to Companies Act, SEBI, and Stock Exchange requirements with zero penalties or adverse observations

2

Board & Committee Governance

Timely and accurate conduct of Board Meetings, Committee Meetings, AGMs, and Shareholder Meetings in line with statutory timelines

3

Documentation & Records Management

Accuracy, completeness, and safe custody of statutory registers, agreements, and critical company records

4

Stakeholder Management

Positive feedback from internal stakeholders, regulators, and auditors; Timely resolution of compliance queries

5

People & Team Development

Effective mentoring, coaching, and performance management of subordinates; Adherence to PMS timelines

6

Risk & Governance Culture

Proactive identification and mitigation of compliance risks; Contribution to strengthening corporate governance practices

Why join DHL Blue Dart? When you join us, you're not just taking a job—you're becoming part of a purpose-led movement that's reshaping the future of logistics across India and the world. At Blue Dart, we don't just deliver parcels—we deliver excellence, innovation, and opportunity every day. Here's what makes us stand out:

• Great Place to Work Certified—a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being.
• Competitive pay and performance-linked rewards that truly recognize your impact.
• Structured learning, global exposure, and on-the-job coaching to help you grow faster than ever.
• Best-in-class benefits—from comprehensive medical cover (including optional parental care) to financial wellness and generous time off.
• A culture that celebrates diversity, innovation, and bold thinking—where your voice is heard and your contributions matter.
• Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories.
• The pride of working with India's most awarded logistics brand, trusted by millions and driven by purpose.

This is your chance to do meaningful work, build a career without borders, and thrive in a company that's not just a logistics leader—but a Great Place to Work. Come grow with us.

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