Store Incharge

Job Overview:The Store Incharge is responsible for overseeing and managing the hotel's inventory, ensuring all items are properly stored, accounted for, and available when needed. This includes the management of both food and beverage stock as well as non-food items like cleaning supplies, linens, and maintenance materials. The role ensures that all stock is maintained efficiently, the ordering process is well-managed, and that stock levels are accurate and replenished in a timely manner.

1. Key Responsibilities:Inventory Management:

• Maintain a detailed and accurate inventory of all goods, including food, beverages, and non-food supplies.
• Conduct regular stock counts and audits, ensuring discrepancies are addressed immediately.
• Ensure proper storage conditions are maintained, including temperature control for perishable goods.
• Track stock movement and usage to ensure no shortages or overstocking occur.
• Regularly check expiry dates on perishable items and remove outdated stock.

1. Stock Ordering:

• Collaborate with various departments (kitchen, housekeeping, maintenance, etc.) to determine stock needs and order supplies.
• Maintain a proactive stock ordering system based on usage patterns and hotel demand.
• Ensure timely order delivery and resolve any issues with delayed or incorrect deliveries.

1. Receiving and Inspection:

• Oversee the receiving process of goods, ensuring they are delivered in good condition and match the order specifications.
• Inspect and verify deliveries for quantity, quality, and adherence to the hotel's standards.
• Organize and oversee the proper unloading and storage of goods.

1. Documentation and Reporting:

• Maintain and manage all stock-related documentation, including purchase orders, delivery receipts, and inventory logs.
• Provide regular reports on stock levels, usage trends, and ordering needs to senior management.
• Handle the reconciliation of discrepancies found during stock counts or audits.

1. Budget and Cost Control:

• Monitor and report on stock usage to help maintain budgetary guidelines and minimize waste.
• Identify opportunities for cost savings and more efficient stock management.
• Prevent theft or pilferage by ensuring proper security and control measures are in place.

1. Team Management:

• Supervise and train store staff, ensuring they follow proper procedures and safety standards.
• Delegate tasks such as stock checking, organizing deliveries, and preparing items for distribution.
• Maintain an organized, clean, and safe working environment in the store area.

1. Safety and Compliance:

• Ensure that all stock handling complies with hotel policies, safety standards, and relevant food safety regulations.
• Follow Health and Safety guidelines, especially for food storage, to avoid contamination or hazards.

1. Collaboration:

• Work closely with department heads (e.g., Executive Chef, Housekeeping Manager, Maintenance) to ensure all stock needs are met and to prevent any operational disruptions.
• Participate in periodic meetings and contribute to the development of efficient systems.
• Required Qualifications & Skills:Experience: Minimum of 2-3 years of experience in store management or inventory control, ideally in the hospitality or hotel industry.
• Education: High school diploma or equivalent; a degree in hospitality management, business administration, or a related field is a plus.
• Technical Skills: Proficiency in inventory management software and basic Microsoft Office applications.
• Attention to Detail: Strong attention to detail in managing stock and conducting audits.
• Organizational Skills: Excellent organizational skills to manage large volumes of inventory and multiple tasks at once.
• Communication Skills: Strong written and verbal communication skills to coordinate with internal teams and suppliers.
• Physical Stamina: Ability to lift heavy items and manage the physical demands of the role, including standing, bending, and moving stock.
• Problem Solving: Ability to resolve discrepancies, shortages, or other issues related to stock management.
• Teamwork: Ability to work collaboratively with different departments.
• Preferred Qualifications:Previous experience with hotel inventory or food service inventory.
• Knowledge of food safety and hygiene standards.
• Familiarity with hotel supply chain management.
• Basic financial acumen to help with cost control and budgeting.
• Physical work environment with exposure to various types of hotel supplies (food items, cleaning agents, etc.).

This role is crucial in maintaining the smooth operations of the hotel, ensuring that all departments have the materials they need without overstocking or wasting resources. It requires a well-organized, detail-oriented individual who can balance both the logistical and administrative aspects of inventory management.